Role overview

Qualifications

Excellent communication skills
Strong attention to detail
Ability to multitask effectively
Proactive approach to handling responsibilities

Responsibilities

Answer and manage incoming calls and emails on behalf of the executives
Gather and organize necessary information to support executive decisions and daily operations
Use office and scheduling software to maintain calendars, set appointments, and coordinate meetings
Arrange and coordinate meetings, ensuring all materials and logistics are prepared in advance

Key facts

Remote from: Lebanon
Full time
Executive Secretary
English

Hard skills

Other skills

Communication
Detail Oriented
Multitasking
Organizational Skills
Collaboration
Professionalism

About the company

Trova Talent

Staffing & Recruiting

Trova Talent was born out of a love for the incredible impact that great talent and search outcomes have on organisations (big and small) as well as individuals. It is a privilege to support great leaders with talent decisions and great executives with their career choices. Trova Talent’s philosophy is centred on a deep care for the vitality of the business community and the leaders within it.At Trova Talent we have a passion for executive search, for inspiring great appointments and for supporting talent to thrive. We feel very fortunate to love what we do. What energises us is simply being able to help. We love helping our clients to flourish through exciting talent decisions and helping executives to optimise their careers. Through Trova Talent we have the opportunity to do this with creativity, innovation and wholeheartedness.

Company details

IndustryStaffing & Recruiting

Company size2 - 10

Links

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Job description

Global Pacific Support is seeking a reliable and highly organized Executive Secretary to join our team. In this key role, you will provide administrative and executive support, manage schedules, prepare communications, and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, strong attention to detail, the ability to multitask effectively, and a proactive approach to handling responsibilities.

Requirements

Answer and manage incoming calls and emails on behalf of the executives.
Gather and organize necessary information to support executive decisions and daily operations.
Use office and scheduling software to maintain calendars, set appointments, and coordinate meetings.
Arrange and coordinate meetings, ensuring all materials and logistics are prepared in advance.
Provide updates and reminders to executives regarding schedules, deadlines, and follow-ups.
Maintain accurate and organized records, files, and documentation.
Work collaboratively with various departments to support executive needs and ensure smooth workflow.
Maintain a professional and composed demeanor while handling multiple tasks and high-volume communications.

Benefits

100% remote job working in the comforts of your home
Non-toxic environment
Growth potential