Global Payroll Specialist
Assembled Intelligence is comprised of Minds+Assembly, BOLDSCIENCE, and Stratevi with a presence in the US and UK.
The Payroll Specialist at Assembled Intelligence will play a critical role in ensuring accurate, timely, and compliant payroll processing for all entities and regions. Primarily this position will work in collaboration with the Associate Director, Global Payroll and Benefits.
Day-to-Day Responsibilities
The Global Payroll Specialist will assist with the execution of payroll operations for the global workforce. The role includes onboarding employees for payroll purposes, processing payroll, ensuring compliance with various state, federal, and HMRC regulations, and managing detailed reporting. This role requires balancing meticulous attention to detail with the ability to identify and implement process improvements in a growing organization. In general, the Payroll Specialist will:
Payroll Operations:
- Onboard employees across the United States and United Kingdom, ensuring compliance with country specific payroll, tax, and statutory documentation requirements.
- Maintains accurate employee records and coordinates all necessary setup activities to support seamless and compliant payroll processing.
- Process bi-weekly, semi-monthly, and monthly payrolls across multiple entities with multiple states and the UK ensuring accuracy, compliance, and timely delivery.
- Manage and process payroll inputs, including regular earnings, bonuses, and deductions (e.g., benefits, garnishments).
- Reconcile payroll prior to transmission to ensure all adjustments and changes are accurately reflected.
- Establish new accounts for Withholding, SUI, and Local taxes as needed.
- Collaborate with other stakeholders to update employee records, pay rates, and other relevant data.
- Maintain a workflow with other members of the People+ Team to ensure all types of leave (such as maternity, paternity, leave without pay, etc.) which impact payroll is executed correctly.
Time Off Management:
- Administer employee vacation, sick leave, and other paid time off accruals in accordance with company policies.
- Perform regular audits to ensure time-off balances are accurately calculated and communicated.
Compliance and Regulations:
- Maintain compliance with applicable US federal, state, and local payroll laws and UK payroll regulations, including wage and hour requirements, tax reporting, statutory payments, employee deductions, pension administration, and other payroll-related compliance obligations.
- Remain current on payroll, tax, leave, and employment law developments across the United States and United Kingdom, with a focus on states and jurisdictions that have unique regulatory requirements, ensuring payroll practices remain compliant and aligned with applicable legislation.
- Assist with responding to inquiries from tax agencies as needed.
Reporting and Analysis:
- Support financial audits and reconciliations by preparing detailed payroll documentation and addressing inquiries.
- Collaborate with the Finance team to reconcile payroll and resolve discrepancies.
- Ability to create and deliver Ad Hoc reports as requested by Senior Leadership.
System Management:
- Utilize Dayforce and other benefit systems to manage employee records, support payroll transactions, and ensure data accuracy for employees across multiple jurisdictions.
- Collaborate on system implementations, upgrades, testing, and integrations to optimize payroll, benefits, and time-off processes and improve operational efficiency.
Excel Expertise:
- Create and maintain complex spreadsheets and reporting tools to support payroll calculations, reconciliations, audits, and compliance reporting.
- Utilize Excel knowledge and data analysis techniques to manage large datasets, validate payroll information, identify discrepancies, and improve reporting efficiency.
Required Qualifications:
- 3+ years of relevant payroll experience, preferably in a multi-state or global organization
- A bachelor’s degree in a relevant field such as accounting or business administration is preferred
- Strong understanding of US and UK payroll legislation, tax regulations, and compliance requirements, including federal, state, local, and statutory payroll obligations.
- Proficiency in Dayforce Payroll and HCM, with experience supporting multi-jurisdiction payroll operations, maintaining data integrity, and generating payroll, compliance, and workforce reports.
- Intermediate Microsoft Excel skills
- High level of attention to detail, accuracy, and organizational skills
- Excellent verbal and written communication skills with the ability to explain complex payroll concepts to non-technical stakeholders
- Ability to work independently in a remote environment while taking initiative to prioritize tasks and meet deadlines
- Highly motivated, decisive, solution- and results-oriented with flexibility and creativity to excel in a rapidly growing and changing environment
