Accounts Payable Specialist

Job Overview
The Accounts Payable Specialist is responsible for the full-cycle accounts payable process, including invoice verification, payment processing, vendor reconciliation, and month-end closing. This role ensures accurate, timely, and compliant payment of company liabilities while maintaining good relationships with vendors and strictly following internal financial policies and procedures.

Key Responsibilities
• Full-cycle AP Processing: Receive, review, and verify vendor invoices, purchase orders, and delivery receipts to ensure three-way matching accuracy. Check invoice legitimacy, item description, quantity, unit price, tax rate and payment terms before posting into the ERP system.
• Payment Management: Prepare and submit weekly/monthly payment runs according to company payment terms and cash flow arrangement. Complete internal approval workflows, process domestic and overseas vendor payments, prepayments and employee expense reimbursements, and follow up on payment failures, refunds and abnormal transactions.
• Vendor Reconciliation & Maintenance: Conduct regular vendor statement reconciliations, resolve account discrepancies, credit notes, deductions and supplier claims.Maintain vendor master data, including new vendor setup, account updates and inactive vendor management.
• Expense Reimbursement Audit: Review employee expense reports, verify the validity of invoices, compliance with company expense policies and completeness of approval documents, reject non-compliant expenses and provide feedback for correction.
• Month-end & Year-end Closing: Complete month-end accruals, GR/IR clearing and prepaid expense amortization. Prepare AP aging reports, vendor balance details and AP analysis reports, and actively cooperate with general ledger closing and financial statement preparation.
• Document Filing & Internal Control: Sort, bind and archive all original documents including purchase contracts, invoices, payment vouchers and reimbursement files. Support internal audit, external audit and tax inspection by providing complete and standard AP documents.
• Abnormal Issue Handling: Solve daily AP abnormal issues such as payment duplicates, return goods offsetting, overdue payables and no-invoice temporary estimation, ensure smooth and accurate AP accounting.

Job Requirements
• Bachelor degree in Finance, Accounting or related majors;
• 3+ years of formal Accounts Payable working experience, familiar with full-cycle AP procedures;
• Proficient in ERP systems and Excel functions; experience with international accounting software is a plus;
• Basic business English reading and writing skills for cross-border vendor communication;
• Familiar with financial accounting standards and internal financial control processes;
• Detail-oriented, rigorous, responsible, with good data sensitivity and time management skills;
• Able to work independently under pressure and cooperate well with cross- department teams.
• Can work European time zone.