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Canadian Real Estate Virtual Assistant

Assist World

Key Facts

Remote From: 
Philippines , Africa
Part time
English

Other Skills

  • •
    Detail Oriented
  • •
    Multitasking
  • •
    Communication
  • •
    Proactivity
  • •
    Reliability
  • •
    Problem Solving

Roles & Responsibilities

  • Strong English communication skills (written and spoken)
  • Highly detail-oriented and reliable
  • Proactive and solution-focused
  • Comfortable handling confidential information

Requirements:

  • Managing contracts and e-signatures
  • Organizing offers and preparing offer summaries
  • Coordinating showing feedback by contacting brokerages and agents
  • Preparing listings and listing documentation

Job description

About the Role
We are a growing real estate business based in Ontario, Canada, looking for a highly organized, proactive, and detail-oriented Virtual Assistant to support day-to-day operations.
This role is ideal for someone with previous real estate administration experience who can confidently manage tasks independently, communicate professionally, and thrive in a fast-paced environment.

Key Responsibilities
Real Estate Administration
● Managing contracts and e-signatures
● Organizing offers and preparing offer summaries
● Coordinating showing feedback by contacting brokerages and agents
● Managing emails and client communication
● Preparing listings and listing documentation
● Researching zoning, taxes, township regulations, and municipality information
● Updating CRM systems and maintaining organized records

Marketing & Content Support
● Creating feature sheets, ads, and marketing materials in Canva
● Assisting with social media content and scheduling
● Basic video editing for YouTube and marketing clips
● Website updates using Wix
● Supporting blog posts and digital marketing tasks during slower periods

Ideal Candidate
  • We are looking for someone who:
  • Has strong English communication skills (written and spoken)
  • Is highly detail-oriented and reliable
  • Learns quickly and works independently
  • Is proactive and solution-focused
  • Is comfortable handling confidential information
  • Has strong organizational and multitasking abilities
  • Is available for regular Zoom meetings and screen-sharing sessions

    • Preferred Experience
  • Canadian real estate administration experience
  • Knowledge of Ontario real estate processes
  • Experience with contracts, listings, and offer management
  • Familiarity with municipalities, zoning, and tax research
  • Experience using:
    ○ Canva
    ○ ChatGPT or AI tools
    ○ Wix
    ○ Google Workspace
    ○ Video editing tools

    • Technical Requirements
  • Reliable high-speed internet
  • Fast and dependable computer/laptop
  • Quiet professional workspace
  • Webcam and microphone for Zoom meetings

    • Why Join Assist World?

    100% REMOTE
    $50 birthday bonus
    $200 testimonial bonus
    $500 entry monthly raffle
    NO TRACKER. NO PROBLEM!
    Ready to apply?
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    ·

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