Role overview

Qualifications

Advanced English communication skills, both written and spoken
Previous experience supporting construction projects or construction operations
Experience handling subcontractor coordination and follow-up
Experience as a Construction Administrative Assistant, Project Coordinator, Construction Coordinator, or similar role

Responsibilities

Coordinate and follow up with subcontractors regarding schedules, appointments, and project updates
Manage calendars, schedules, and daily administrative workflows
Monitor and organize incoming emails while ensuring timely responses
Communicate with vendors, subcontractors, and project stakeholders through phone calls, emails, and text messages

Key facts

Remote from: Anywhere
Full time
Admin Manager
English

Hard skills

Subcontracting Construction Management Software

Other skills

Organizational Skills
Verbal Communication Skills
Scheduling
Problem Solving
Detail Oriented
Multitasking
Professionalism

About the company

WOW Remote Teams

Hrtech: Human Resources + Technology

Looking to expand your team with highly skilled, bilingual professionals? Look no further than WOW Remote Teams! We specialize in providing US-based companies with custom, reliable, and affordable teams featuring top 1% talent from Latin America. Our hassle-free process begins with finding and prescreening the best candidates for your needs. You make the final decision while we handle all the contracts, payments, and local employment laws. Best of all, you can save up to 30% on salary expenses with no recruitment, placement, or consultation fees! Simply pay a flat biweekly or monthly fee, just as you would with any other employee. Our recruiting and search process is thorough, consistent, and targeted, utilizing a variety of resources to identify, attract, and present the best candidates to our clients. With our services, you have the opportunity to select the best talent for your company and provide candidates with new career opportunities. Choose WOW Remote Teams for a hassle-free, affordable way to build a team of highly experienced, bilingual professionals, including software and web developers, executive assistants, designers, social media managers, content creators, CSR, and more. Located in Phoenix, Arizona, we're here to help you succeed.

Company details

Company typeStartup

IndustryHrtech: Human Resources + Technology

Company size2 - 10

Links

Website LinkedIn See all jobs

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Job description

This is a remote position.

Our client is looking for a Construction Administrative Assistant to support their growing construction operations team. They are a fast-paced company in the construction and project management industry that has continued expanding its operations and improving project coordination processes over the past few years.

This role is ideal for someone who thrives in an organized environment, enjoys coordinating multiple moving pieces, and is comfortable communicating with subcontractors, vendors, and internal teams on a daily basis. The selected candidate will play a key role in keeping projects moving efficiently, ensuring schedules stay organized, and maintaining clear communication throughout the construction process.

The ideal professional is proactive, detail-oriented, highly responsive, and confident following up with subcontractors and vendors when needed. Strong English communication skills are essential, as this role requires frequent written and verbal interaction with U.S.-based contacts.

Responsibilities

• Coordinate and follow up with subcontractors regarding schedules, appointments, and project updates

• Manage calendars, schedules, and daily administrative workflows

• Monitor and organize incoming emails while ensuring timely responses

• Communicate with vendors, subcontractors, and project stakeholders through phone calls, emails, and text messages

• Keep projects organized and progressing through JobTread software

• Take notes during meetings and track action items

• Help ensure construction projects remain on schedule and properly documented

• Assist with general administrative and operational tasks as needed

• Maintain professional and friendly communication while ensuring accountability from subcontractors and vendors

Requirements

• Advanced English communication skills, both written and spoken

• Previous experience supporting construction projects or construction operations

• Experience handling subcontractor coordination and follow-up

• Strong organizational and multitasking abilities

• Comfortable making calls and following up consistently with vendors and subcontractors

• Ability to work independently and proactively solve problems

• Experience managing schedules, emails, and administrative processes

• Strong attention to detail and ability to prioritize tasks effectively

Qualifications

• Experience as a Construction Administrative Assistant, Project Coordinator, Construction Coordinator, or similar role

• Familiarity with construction workflows, timelines, and vendor coordination

• Experience using project management or construction management software

• Ability to maintain professionalism in fast-paced environments

• Personable, straightforward, and honest communication style

• Experience with JobTread is considered a strong plus

Benefits

• Full-Time opportunity

• 100% remote position

• Opportunity to work with a growing construction-focused company

• Collaborative and supportive work environment

• Exposure to U.S.-based construction operations and project coordination