Bachelor's Degree in Business Administration or related field
Minimum 10 plus years of executive-level administrative or coordination experience
Strong experience supporting executive leadership and board governance
Experience managing complex workflows and cross-functional coordination
Requirements:
Provide high-level support to Executive Director and senior leadership
Coordinate board, committee, and leadership meetings
Coordinate across engineering, environmental, construction, and administrative teams
Manage document control, records, and information governance
Job description
Executive Services Coordinator Location: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 – December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability. Key Responsibilities Executive & Administrative Support
Provide high-level support to Executive Director and senior leadership
Manage complex calendars, communications, and executive priorities
Act as a primary liaison for internal and external stakeholders
Anticipate leadership needs and ensure timely follow-ups
Board & Governance Support
Coordinate board, committee, and leadership meetings
Prepare agendas, meeting packets, and reports
Track action items, decisions, and follow-ups
Ensure compliance with public meeting and governance requirements
Cross-Functional Coordination
Coordinate across engineering, environmental, construction, and administrative teams
Facilitate communication between leadership, consultants, and stakeholders
Identify and resolve coordination gaps across teams
Records & Systems Management
Manage document control, records, and information governance
Support public records requests and compliance processes
Coordinate IT-related administrative functions
Administrative Leadership
Supervise administrative staff and consultants
Assign work, set priorities, and monitor performance
Establish workflows, standards, and best practices
Ensure effective resource allocation across teams
Must-Have Qualifications
Bachelor's Degree in Business Administration or related field
Minimum 10+ years of executive-level administrative or coordination experience
Strong experience supporting executive leadership and board governance
Experience managing complex workflows and cross-functional coordination
Preferred Qualifications
Experience in public sector or government agencies
Experience supporting large infrastructure or capital projects
Familiarity with California public governance (Brown Act, compliance)
Core Skills
Executive-level communication and stakeholder management
Governance & board coordination
Organizational and operational leadership
Document and records management
Problem-solving and decision support
High attention to detail and confidentiality
Core Competencies
Strategic Thinking & Execution
Leadership Support & Influence
Cross-Functional Coordination
Accountability & Ownership
Adaptability in Dynamic Environments
Recruiter Submission Template –
Full Name: Degree Major with University and Completion Year: Years supporting executive leadership: Experience with board/governance support: Experience managing executive calendars & priorities: Experience coordinating board/committee meetings: Experience with cross-functional teams: Experience with document/records management systems: Describe your experience supporting executive leadership in a complex organization. Have you worked with board governance and compliance requirements? How do you manage competing priorities in a high-pressure environment? Describe your experience coordinating across multiple teams or departments. Contact Number: E mail Id: LinkedIn Id: Full Address (Street, City, State, Zip Code): Work Authorization Status (US Citizen/GC/H1B/Other): Expected Rate: Is it W2 / C2C? If C2C, provide corporation name: Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California? (Yes/No):
