Role overview

Qualifications

Bachelor's Degree in Business Administration or related field
Minimum 10+ years of executive-level administrative or coordination experience
Strong experience supporting executive leadership and board governance
Experience managing complex workflows and cross-functional coordination

Responsibilities

Provide high-level support to Executive Director and senior leadership
Coordinate board, committee, and leadership meetings
Facilitate communication between leadership, consultants, and stakeholders
Manage document control, records, and information governance

Key facts

Remote from: California (USA)
Fixed term
Expert & Leadership (>10 years)
Executive Assistant
English

Hard skills

Executive Conversations Organizational Leadership Resource Allocation Public Sector Human Resources Infrastructure Management Decision Support Systems

Other skills

Problem Solving
Detail Oriented
Organizational Skills
Adaptability

About the company

Veracity Software Inc

The definition of Veracity is accuracy and habitual truthfulness. This truly defines our brand in simplistic terms. At Veracity, we believe in doing everything in the ‘Right Way’, which means you have to challenge your own innovations and solutions all the time. Our strength lies in our employees, and with the right blend of business and technical expertise, we set the bar high for Veracity. From inception, Veracity focused on building cloud based SaaS solutions while using the latest and most advanced technology stack. We have delivered cloud based customized solutions and services to various clients across both North America and India. We have a global headquarter in Woodbridge, NJ while our offshore office is in Pune, India. We believe in bringing Global talent together, which helps us in delivering cost effective, yet highly scalable and efficient solutions. With the vision of trying to be one of the trusted IT partners as well as one of the most respected solution providers with an onsite/offshore model, Veracity is equipped with the right set of highly skilled individuals who have expertise in delivering the most effective business services and solutions for our clients. Veracity’s mission is to become the Trusted IT Partner for various businesses across globe.

Company details

Company size51 - 200

Links

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Job description

Executive Services Coordinator
Location: Remote (with occasional onsite in Maxwell, California)
Job Type: Contract - Full-time, dedicated resource (no part-time allocation)
Duration: June 2026 – December 2026 (Extendable Multi-Year)
The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California.
The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project.
This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.
Key Responsibilities
Executive & Administrative Support

Provide high-level support to Executive Director and senior leadership
Manage complex calendars, communications, and executive priorities
Act as a primary liaison for internal and external stakeholders
Anticipate leadership needs and ensure timely follow-ups

Board & Governance Support

Coordinate board, committee, and leadership meetings
Prepare agendas, meeting packets, and reports
Track action items, decisions, and follow-ups
Ensure compliance with public meeting and governance requirements

Cross-Functional Coordination

Coordinate across engineering, environmental, construction, and administrative teams
Facilitate communication between leadership, consultants, and stakeholders
Identify and resolve coordination gaps across teams

Records & Systems Management

Manage document control, records, and information governance
Oversee collaboration tools (SharePoint, OneDrive, etc.)
Support public records requests and compliance processes
Coordinate IT-related administrative functions

Administrative Leadership

Supervise administrative staff and consultants
Assign work, set priorities, and monitor performance
Establish workflows, standards, and best practices
Ensure effective resource allocation across teams

Must-Have Qualifications

Bachelor's Degree in Business Administration or related field
Minimum 10+ years of executive-level administrative or coordination experience
Strong experience supporting executive leadership and board governance
Experience managing complex workflows and cross-functional coordination

Preferred Qualifications

Experience in public sector or government agencies
Experience supporting large infrastructure or capital projects
Familiarity with California public governance (Brown Act, compliance)

Core Skills

Executive-level communication and stakeholder management
Governance & board coordination
Organizational and operational leadership
Document and records management
Problem-solving and decision support
High attention to detail and confidentiality

Core Competencies

Strategic Thinking & Execution
Leadership Support & Influence
Cross-Functional Coordination
Accountability & Ownership
Adaptability in Dynamic Environments

Recruiter Submission Template –

Full Name:
Degree Major with University and Completion Year:
Years supporting executive leadership:
Experience with board/governance support:
Experience managing executive calendars & priorities:
Experience coordinating board/committee meetings:
Experience with cross-functional teams:
Experience with document/records management systems:
Describe your experience supporting executive leadership in a complex organization.
Have you worked with board governance and compliance requirements?
How do you manage competing priorities in a high-pressure environment?
Describe your experience coordinating across multiple teams or departments.
Contact Number:
E mail Id:
LinkedIn Id:
Full Address (Street, City, State, Zip Code):
Work Authorization Status (US Citizen/GC/H1B/Other):
Expected Rate:
Is it W2 / C2C? If C2C, provide corporation name:
Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California? (Yes/No):

5 references Required