People Operations Specialist

Founded in Switzerland in 1968, Zühlke is owned by its partners and located across Europe and Asia. We are a global transformation partner, with engineering and innovation in our DNA. We're trusted to help clients envision and build their businesses for the future – to run smarter today while adapting for tomorrow’s markets, customers, and communities. Our multidisciplinary teams specialise in tech strategy and business innovation, digital solutions and applications, and device and systems engineering. We excel in complex, regulated spaces including health and finance, connecting strategy, tech implementation, and operational services to help clients become more effective, resilient businesses.

If you share our values and want to do the best work, for the right reasons, we can offer you the chance to do it on a global scale and play a real role in shaping our exciting journey.

The Role

We are looking for a motivated, hands-on, and service-oriented People Operations Specialist (60 - 80%) to join our People and Culture (P&C) team in Vienna. In this role, you will support operational P&C topics for Austria and act as the local point of contact for employees and managers in Vienna. You will work closely with the broader international P&C team while independently managing day-to-day operational P&C topics on-site.

How you’ll make an impact

• Support and manage employee lifecycle processes for Austria, including onboarding, employee changes, and offboarding

• Prepare and maintain employment documentation (e.g. contracts, amendments, exit documents) in compliance with Austrian labour law

• Act as a reliable point of contact for employees and managers on operational P&C topics

• Coordinate payroll preparation and validation in collaboration with our external payroll provider

• Ensure high data quality and accuracy across all relevant P&C systems

• Support administrative processes such as employee references and benefits coordination

• Support the continuous improvement of People Operations processes and templates

• Ensure reliable operational support and a positive employee experience

• Support P&C reporting and day-to-day administrative topics

What is important to us

• 2 + years of experience in People Operations in Austria

• Hands-on experience across different areas of the employee lifecycle (contracts, onboarding, employee changes, offboarding)

• Experience in payroll coordination; experience working with an external payroll provider is a plus

• Comfortable working independently in a small local set-up

• A structured, reliable, and detail-oriented working style

• A hands-on and proactive mindset

• Fluent German and very good English skills

What we offer

• Work life blend: we offer a safe & healthy workplace, with flexible working hours and the possibility to work from home

• Profit share scheme: In addition to your annual salary, you may receive a profit share defined by the company’s success in the previous year

• Global and Diverse Zühlke community: witness how colleagues from all our 16 offices across the globe come together to create a unique, positive and inclusive work culture, learning from one another at annual team camps, and celebrating year-end parties and other local festivities.

• Committed to development: we are committed to the growth of our people and are investing in your development. We’re empowering you to build the skills you need to make a positive impact, both personally and for our clients, today and in the future.

To dive deeper into local benefits of working in Zühlke follow the link.

For this position we are offering an attractive compensation package above the IT collectively agreed minimum basic salary (IT-KV, with classification ST1/rule). The gross salary/month starts at EUR 2.488,- (80%) and will be adjusted according to your qualification and experience.

If you feel you don't meet all the requirements, we are still happy to get to know you, learn more about your ambitions and ideas and look forward to receiving your application!  

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.