Half-day Remote Operations and Finance Assistant

This is a remote position.

Positioned at the heart of a high-output PR agency, this fully remote role is the essential "engine room" that allows their creative and account teams to thrive. We are seeking a proactive, highly organised Virtual Assistant to take ownership of their operational backbone, ensuring that from the moment a cost estimate is drafted to the final influencer gift being delivered, every detail is executed with precision. This is a remote, half-day (4 hours per day) 3 month contract suited for a professional who understands the unique rhythm of the PR and marketing world and excels at balancing financial rigour with creative logistics.

Key Responsibilities

• Finance Administration (25% Focus): Draft accurate Cost Estimates (CEs), manage client invoices, and oversee finance-related documentation using Xero.
  

• Supplier & Logistics Management: Source specialist suppliers for PR campaigns, negotiate competitive rates, and coordinate the end-to-end requirements for PR gifting and influencer kits.
  

• Operational Workflow: Maintain the agency’s pulse by managing central boards on Monday.com, ensuring all deadlines are visible and met.
  

• Executive Correspondence: Act as a gatekeeper for the agency inbox, managing professional email correspondence, follow-ups, and stakeholder communication with impeccable etiquette.
  

• Creative Support: Contribute to campaign ideation, specifically regarding PR/influencer kit concepts and sourcing unique items that elevate the agency’s brand presence.
  

Requirements

Required Software Skills

• Xero (Essential for finance tasks)
  

• Monday.com (Essential for project tracking)
  

• Microsoft PowerPoint (For creating pitch-perfect CEs and proposals)
  

• Google Workspace / MS Office
  

• Canva 
  

Benefits