Key Facts

Remote From:

Full time

Senior (5-10 years)

English

Hard Skills

Manage Executive Schedule Meeting Facilitation Expense Management Sales Proposals Presentation Design Project Coordination Auditing Marketing Customer Relationship Management Backup Administration +4 more

Other Skills

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Microsoft Office
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Client Confidentiality
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Non-Verbal Communication
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Adaptability
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Professionalism
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Time Management
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Decisiveness
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Creative Problem Solving
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Detail Oriented
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Social Skills
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Relationship Management

Roles & Responsibilities

5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with Concur for travel and expense reporting.
Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.

Requirements:

Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively.
Manage day-to-day activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones.
Arrange detailed travel itineraries and meeting logistics for internal and external meetings, conferences, and client events; prepare executive materials such as presentations and reports.
Coordinate and support special projects, track deliverables and action items, facilitate communication with internal departments and external partners, and maintain confidentiality and professional relationships.

RxBenefits, Inc.

Pharmaceuticals

About RxBenefits, Inc.

Founded in 1995 and headquartered in Birmingham, AL with an office in Towson, MD, RxBenefits is the employee benefit industry’s first and only technology-enabled pharmacy benefits optimizer (PBO). Today, we employ more than 700 pharmacy pricing, data, and clinical experts to deliver prescription benefit savings to employee benefit consultants and their self-funded clients. RxBenefits exists to ensure EBC’s can offer mid-sized employers and their members an affordable pharmacy benefit solution combined with a Fortune 100 service experience. Our unique approach is enabled by our market-leading purchasing power, independent clinical solutions and high-touch superior service, allowing our clients to achieve their pharmacy program objectives. RxBenefits’ unwavering commitment to keeping pharmacy benefits affordable has created a better solution for the ever-changing market. RxBenefits provides equal opportunities for everyone that works for us and everyone that applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.

Company type: SME

Industry: Pharmaceuticals

Founded: 2018

Company size: 501 - 1000

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Job description

Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is responsible for optimizing executive effectiveness through proactive calendar management, strategic travel coordination, meeting preparation, expense management, project coordination, and support of sales initiatives. The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing.

Essential Job Responsibilities Include:

Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively.
Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones.
Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events.
Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences.
Provide onsite support for commercial events, conferences, and leadership meetings as needed.
Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items.
Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities.
Manage professional communications on behalf of executives.
Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders.
Process and complete expense reports in accordance with company policies and deadlines.
Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team.
Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management.
Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs.
Handle confidential business information with a high level of discretion and professionalism.
Provide backup support to other administrative team members as needed.
Perform additional duties and special assignments as required.

Required Skills / Experience:

5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience with Concur for travel and expense reporting.
Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.
Excellent verbal and written communication skills with the ability to draft professional executive correspondence.
Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
High level of initiative, adaptability, and proactive problem-solving skills.
Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision.
Project coordination experience with the ability to track deadlines and follow through on deliverables.
Professional presence with a service-oriented mindset and strong executive support acumen.

Preferred Skills/Experience:

Bachelor’s degree preferred.
Experience with Salesforce or other CRM platforms preferred.

Based on relevant market data and other factors, the anticipated hiring range for this role is $68,000 to $78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.

We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.

RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:

Remote first work environment
Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members
Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)
Additional buy-up options for Short- and Long-Term Disability and Life Insurance
401(k) with an employer match up to 3.5% available after 60 days
Community Service Day to give back and support what you love in your community
10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like
Reimbursements for high-speed internet, we’ll send you a computer and monitors to help you do your best work
Tuition Reimbursement for accredited degree programs
Paid New Parent Leave that can be used for adoption or birth
Pet insurance to protect your furbabies
A robust mental health benefit and EAP service through Spring Health to support you when you need it most