2+ years of experience in bookkeeping, finance operations, office management, or administrative finance roles
Experience working with external accountants and financial documentation
Familiarity with finance/accounting tools such as DATEV, Zoho, SevDesk, Excel / Google Sheets
Ability to work independently in a fast-moving startup or agency environment with strong communication and English (B2) proficiency
Requirements:
Reconcile bank transactions and match expenses with receipts and invoices
Organize and prepare accounting documentation for the external accountant; act as the main operational contact for the accounting firm
Prepare client invoices, track receivables, and follow up on unpaid or overdue invoices; support bookkeeping processes in DATEV when needed
Track supplier invoices and payment deadlines; prepare payment runs for founder approval; maintain cash flow overviews and monthly financial summaries
Job description
This is a remote position.
Currently, we are looking for a Finance & Admin Manager for our key client,a fast-growing mobile app marketing agency working with both leading global brands and ambitious startups. They specialize in helping apps scale through App Store Optimization, paid acquisition, performance-based advertising, creative strategy, and data-driven growth initiatives.
This role focuses on keeping financial operations organized and under control — ensuring invoices are sent, payments are tracked, expenses are reconciled, and accounting documentation is properly prepared for the external accounting firm.
You will act as the operational bridge between the business and the external accountant while helping remove finance and administrative workload from the founders.
Work setup: Remote
Type: Part-time
Your Duties:
As a Finance & Admin Manager, you will be responsible for:
Reconcile bank transactions and match expenses with receipts/invoices
Organize and prepare accounting documentation for the external accountant
Support bookkeeping processes directly in DATEV when needed
Ensure monthly financial records are complete and accurate
Act as the main operational contact for the accounting firm
Prepare and send client invoices based on internal reports
Track incoming payments and maintain receivables overview
Follow up on unpaid or overdue invoices
Track supplier invoices and payment deadlines
Prepare payment runs for founder approval
Maintain organized records of outgoing payments and obligations
Maintain financial tracking and cash flow overviews
