Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

HubSpot CRM Manage Executive Schedule Lead Generation Campaign Management Aftercare Presentation Design Event Scheduling Sales Planning Market Analysis Project Coordination +8 more

Other Skills

•
Microsoft Excel
•
Microsoft PowerPoint
•
Data Compilation
•
Microsoft Word
•
Report Writing
•
Client Confidentiality
•
Non-Verbal Communication
•
Adaptability
•
Multitasking
•
Time Management
•
Teamwork
•
Organizational Skills
•
Detail Oriented

Roles & Responsibilities

Bachelor’s degree in Marketing, Business Administration, or related field preferred.
At least 2 years of experience in an administrative support role within marketing or sales.
Proficiency with Microsoft Office Suite, Google Workspace, and CRM software (e.g., HubSpot).
Excellent organizational and multitasking abilities.

Requirements:

Manage executives' calendars, schedule meetings, and coordinate appointments effectively.
Assist in preparing presentations, reports, and marketing materials.
Coordinate marketing campaigns and sales activities to ensure timely execution.
Maintain and update customer relationship management (CRM) systems.

OneIMS Group

Marketing & Advertising

About OneIMS Group

Imagine a world where your marketing, sales, and customer success teams work in perfect harmony within a high-tech ecosystem. They're all on the same page, using the same data, and collaborating without any roadblocks. The result? More customers coming your way, higher value from long-term relationships, and a steady flow of predictable revenue. That’s exactly what we help you accomplish. As a Certified Google Ads, HubSpot, and SEMRush agency partner, we help ambitious B2B companies increase online visibility and ensure sustainable and predictable growth. Many B2B organizations rely on word of mouth, referrals, and outdated methods like trade shows to generate new business opportunities. Those tactics are like rolling dice – unpredictable and hard to scale. But we've cracked the code with our Digital Growth Formula Framework: Acquisition + Retention = Growth. Forget about the marketing guessing game. Let's chat with our strategy team and cook up a tailor-made growth plan to supercharge your business. OneIMS is your go-to-partner to achieve your growth goals.

Company type: SME

Industry: Marketing & Advertising

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

OneIMS Group is seeking a proactive and detail-oriented Marketing and Sales Executive Assistant to join our dynamic team. In this role, you will support both marketing and sales executives by managing administrative tasks, coordinating projects, and facilitating communication among stakeholders. Your contributions will be integral to ensuring seamless operations and driving the success of our marketing and sales initiatives.

Responsibilities:

Manage executives' calendars, schedule meetings, and coordinate appointments effectively.
Assist in preparing presentations, reports, and marketing materials.
Coordinate marketing campaigns and sales activities to ensure timely execution.
Conduct market research and compile data to support sales and marketing decisions.
Maintain and update customer relationship management (CRM) systems.
Organize events, conferences, and client meetings as required.
Handle correspondence, communication, and follow-ups with clients and partners.
Support the sales team in lead generation and tracking.
Manage administrative tasks to facilitate team productivity.

Requirements

Bachelor’s degree in Marketing, Business Administration, or related field preferred.
At least 2 years of experience in an administrative support role within marketing or sales.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite, Google Workspace, and CRM software (e.g., HubSpot).
Ability to work independently and collaboratively in a fast-paced environment.
Attention to detail and discretion in handling confidential information.
Familiarity with Canva or other design tools is a plus.
Positive attitude with a proactive mindset and ability to meet deadlines.

Benefits

OneIMS is a global inbound digital marketing agency with offices in sunny Southwest Florida and regional offices throughout the world. Our team is dedicated to helping our clients achieve their sales and marketing goals using the most up-to-date and innovative strategies and technologies available. We believe we are one of the best in the industry and are looking for candidates who are just as passionate about marketing as we are.

At OneIMS you will enjoy a great working environment, plenty of perks, nurturing leadership team, and caring co-workers. Come work with us if you believe you can make our team even better!