Data Entry Specialist

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal tools.

This is not just data entry — this is a data accuracy role.
You will be responsible for ensuring all records are complete, error-free, and audit-ready.

If you’re someone who notices small mistakes others miss, this role is built for you.

What You’ll Own

Data Entry & Accuracy (Primary Focus)

• Enter and update records in:
• Salesforce
• HubSpot
• Airtable
• Microsoft Excel / Google Sheets
• Cross-check data against source documents:
• Invoices
• Contracts
• Customer records
• HR files
• Identify and fix:
• Duplicates
• Missing fields
• Incorrect entries

Data Cleaning & Maintenance

• Clean and standardize datasets using:
• Filters
• Pivot tables
• Formulas
• Apply consistent naming conventions and formatting
• Run weekly data audits to maintain quality

File & Record Organization

• Maintain structured digital records in:
• Google Drive
• SharePoint
• Dropbox
• Ensure all files are:
• Properly named
• Version-controlled
• Easily retrievable

Reporting & Cross-Team Support

• Generate daily/weekly reports:
• Data updates
• Transaction logs
• Audit summaries
• Support:
• Finance (AR/AP entries)
• Sales (lead/contact updates)
• HR (employee records)

Compliance & Data Integrity

• Maintain strict confidentiality of sensitive data
• Ensure compliance with:
• GDPR
• HIPAA
• CCPA (as applicable)
• Keep all records audit-ready

Process Improvement

• Identify recurring data issues
• Suggest improvements:
• Templates
• Forms
• Automation opportunities
• Help reduce manual errors over time

What Makes You a Strong Fit

• You are extremely detail-oriented (you catch what others miss)
• You are fast but prioritize accuracy over speed
• You are comfortable doing repetitive, high-volume work
• You are organized and dependable
• You take ownership of data quality

Required Experience & Skills

• 1–2 years in:
• Data entry
• Clerical work
• Administrative support
• Strong proficiency in:
• Excel / Google Sheets (filters, sorting, pivot tables, formulas)
• Familiarity with:
• Salesforce
• HubSpot
• Airtable
• High typing speed and accuracy

Nice to Have

• Experience in high-volume environments:
• E-commerce
• Finance
• Healthcare
• Logistics
• Exposure to:
• Basic SQL
• Google Apps Script
• Experience in compliance-heavy industries

What a Typical Day Looks Like

• Input and update records in CRM and spreadsheets
• Clean and audit datasets for accuracy
• Cross-check entries against source documents
• Generate reports for internal teams
• Organize and maintain digital files
• Handle ad hoc data requests across departments

In short:
You ensure the company can fully trust its data.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate < 1%
• All data updated within SLA (same/next day)
• Reports delivered on time and error-free
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• High ownership of business-critical data
• Clear expectations and measurable performance
• Cross-functional exposure (finance, sales, HR)
• Opportunity to move into operations or data roles

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (timed data entry + error-checking test)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Are highly detail-oriented
• Take pride in clean, accurate work
• Thrive in structured, execution-focused roles

This is a strong fit.