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Data Entry Specialist

Key Facts

Remote From: 
Full time
Junior (1-2 years)
English

Other Skills

  • Google Sheets
  • Detail Oriented
  • Problem Solving

Roles & Responsibilities

  • 1-2 years experience in data entry or clerical/administrative roles
  • Strong proficiency in Excel / Google Sheets (filters, sorting, pivot tables, formulas)
  • Experience with CRMs (Salesforce or HubSpot)
  • High typing speed and accuracy

Requirements:

  • Validate, clean, and maintain data integrity across Salesforce, HubSpot, Airtable, and Excel/Google Sheets; ensure records are audit-ready
  • Enter and update records, cross-check data against invoices, contracts, and customer and employee records; maintain CRM/system accuracy
  • Organize and manage files across Google Drive, Dropbox, and SharePoint with version control and easy retrieval; perform regular data audits
  • Generate daily/weekly reports and provide cross-team support (Finance, Sales, HR); identify data issues and contribute to process improvements

Job description

Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours

About the Role

We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.

This is not just typing — you will:

  • Validate and clean data
  • Maintain CRM and system accuracy
  • Support finance, sales, and operations
  • Ensure records are audit-ready

You are the backbone of data integrity across the business.

What You’ll Own

Data Entry & Accuracy (Primary Focus)

  • Enter and update records in:
    • Salesforce
    • HubSpot
    • Airtable
    • Excel / Google Sheets
  • Cross-check data against:
    • Invoices
    • Contracts
    • Customer and employee records
  • Correct:
    • Errors
    • Duplicates
    • Missing fields

Data Cleaning & Maintenance

  • Clean and standardize datasets using:
    • Filters
    • Pivot tables
    • Formulas
  • Apply consistent:
    • Naming conventions
    • Formatting
    • Categorization
  • Perform regular data audits to ensure quality

File & Record Management

  • Organize records in:
    • Google Drive
    • Dropbox
    • SharePoint
  • Maintain:
    • Logical folder structures
    • Version control
  • Ensure all files are easy to find and audit-ready

Reporting & Cross-Team Support

  • Generate daily/weekly reports:
    • Data updates
    • Transactions
    • Audit logs
  • Support:
    • Finance (AR/AP data entry)
    • Sales (lead/contact updates)
    • HR (employee data)

Compliance & Confidentiality

  • Handle sensitive data securely:
    • Financial
    • Personal
    • Client information
  • Follow compliance standards (GDPR, HIPAA, CCPA if applicable)

Process Improvement

  • Identify recurring data issues
  • Suggest improvements such as:
    • Automation
    • Better templates
    • Improved workflows
  • Help reduce manual errors and inefficiencies

What Makes You a Strong Fit

  • You have exceptional attention to detail
  • You catch errors others miss
  • You are fast, accurate, and consistent
  • You’re comfortable with repetitive, high-volume work
  • You take ownership of data quality

Required Experience & Skills

  • 1–2 years experience in:
    • Data entry
    • Clerical or administrative roles
  • Strong proficiency in:
    • Excel / Google Sheets
    • (filters, sorting, pivot tables, formulas)
  • Experience with CRMs:
    • Salesforce or HubSpot
  • High typing speed and accuracy

Nice to Have

  • Experience in high-volume environments:
    • E-commerce
    • Finance
    • Healthcare
    • Logistics
  • Basic knowledge of:
    • SQL
    • Google Apps Script
  • Experience in compliance-heavy industries

What a Typical Day Looks Like

  • Input new records into CRM or spreadsheets
  • Audit and clean existing data
  • Cross-check entries with source documents
  • Generate reports for teams
  • Organize and maintain file systems
  • Handle ad hoc data requests

In short:
You ensure all business data is accurate, clean, and reliable.

Key Metrics (KPIs)

  • Typing accuracy ≥ 98%
  • Error rate < 1%
  • Data entry completed within SLA (same day/next day)
  • Reports delivered accurately and on time
  • Clean, well-structured datasets

Why This Role Stands Out

  • High ownership over business-critical data
  • Exposure to multiple departments (finance, sales, HR)
  • Clear performance metrics
  • Opportunity to improve systems and workflows
  • Strong foundation for growth into operations or analytics roles

Interview Process

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (timed data entry + error-checking test)
  • Client Interview
  • Offer & Background Verification

Apply Now

If you:

  • Are detail-obsessed and accurate
  • Work fast without compromising quality
  • Take pride in clean, reliable data

This role is a strong fit.

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