Key Facts

Remote From:

Fixed term

Mid-level (2-5 years)

English

Hard Skills

Construction Law Liens Insurance Reviews Subcontracting Accounts Payable Digital File Management Subcontracting Data Validation Payment Processing Auditing +8 more

Other Skills

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Microsoft Excel
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Willingness To Learn
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Communication
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Time Management
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Detail Oriented
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Problem Solving

Job description

VirtueStaff is seeking a detail-oriented Construction Compliance Specialist to support subcontractor/vendor compliance and payment readiness across multiple projects for our client. This role is responsible for collecting, tracking, and validating required compliance documentation (e.g., lien waivers, insurance, pre-liens), supporting pay application processing, maintaining accurate records in company systems, and coordinating with internal teams and trade partners to prevent payment delays. The Construction Compliance Specialist will also track key metrics to help the team understand volume, cycle times, and bottlenecks.

Responsibilities

Import manual subcontractor pay applications into Sage
Request, collect, and track lien waivers and insurance updates
Follow up on missing compliance documents by email and support compliance team as needed
Record and maintain insurance expiration dates; follow up on renewals
Review and approve subcontractor prequalification insurance certificates
Confirm and document organization changes (bank account, address, contact info) per internal process
Support subcontract and insurance audits (document checks, completeness, and status tracking)
Record Procore/Textura payments in Sage (per internal workflow)
Record and track pre-liens and maintain logs/status
File, track and renew local business licenses across multiple states
Track and report metrics (volume, cycle times, aging, and bottlenecks)

Requirements

2–5 years of experience in construction compliance, AP, subcontract administration, or document control preferred
A degree is not required if applicable experience requirements are met
Strong understanding of subcontracts, lien waivers, and insurance requirements tied to payment
Highly organized, detail-oriented, and comfortable managing high document volume and follow-ups
Strong communication skills and ability to work independently in a remote environment
Experience with Textura, Procore and Oracle Fusion a plus
Strong Excel skills and a willingness to learn new tools
Effective communicator with strong cross-functional collaboration skills
Problem-solver who can follow processes and exercise sound judgment

Benefits