Perform finance administration tasks including payroll, accounts receivable management, supplier invoicing, supplier account maintenance in Xero, bank reconciliations, and BAS support.
Create and track production data: generate job cards, enter production data in internal systems, monitor production status, prepare delivery documentation, and coordinate logistics.
Maintain data integrity across Xero, Monday.com, Google Workspace, and Adobe; ensure consistency between finance and production data and support process improvements.
Liaise with suppliers and internal teams to resolve discrepancies, manage procurement-related entries, and coordinate collaboration between accounts and production.
The Production & Finance Administrator plays a key support role across both financial administration and production coordination. This hybrid position ensures the smooth day-to-day operation of accounts processes while supporting the production team through accurate data entry, job tracking, documentation preparation, and internal coordination.
The role requires a detail-oriented and reliable administrator who can follow structured processes, manage competing priorities, and maintain accurate records across multiple systems.
What You’ll Do
You’ll be the kind of person who:
Finance & Accounts Administration
Process payroll independently and accurately.
Raise and manage customer invoices.
Monitor accounts receivable and follow up outstanding payments.
Enter and approve supplier bills.
Manage procurement-related account entries.
Reconcile bank accounts.
Assist with BAS preparation support tasks.
Support cashflow tracking and reporting.
Create and maintain customer and supplier accounts in Xero.
Maintain accurate financial documentation and filing systems.
Production & Warehouse Administration
Create job cards from sales and production information.
Enter production data into internal systems.
Track production status and update workflows.
Prepare delivery documentation.
Coordinate freight bookings and logistics administration.
Follow up missing information required for production.
Respond to internal production queries.
Maintain accurate production scheduling records within Monday.com.
Systems & Data Management
Maintain accurate records across:
Xero.
Monday.com.
Google Workspace.
Adobe (document preparation).
Ensure consistency between finance and production data.
Support process improvement through accurate workflow tracking.
Communication & Coordination
Liaise with suppliers regarding invoices and procurement.
Support internal staff with production documentation queries.
Assist with coordination between accounts and production teams.
Escalate discrepancies or missing information where required.
Requirements
What You Bring
We’re looking for someone with:
Essential
Previous experience in accounts administration.
Experience running payroll independently.
Bank reconciliation experience.
Strong working knowledge of Xero.
High attention to detail and accuracy.
Strong written English communication skills.
Ability to follow structured workflows and processes.
Confidence managing multiple administrative systems simultaneously.
Preferred
Experience in manufacturing, furniture production, or workshop environments.
Experience using Monday.com.
Experience supporting procurement workflows.
Familiarity with production documentation or job card systems.
Benefits
Why You’ll Love Working Here
HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.
