Role overview

Qualifications

Strong hands-on experience with HubSpot, including workflows, automation, data management, and backend operations
Experience managing data hygiene and building scalable lead management processes
Experience with APIs, integrations, or two-way system syncs between platforms
Ability to troubleshoot operational issues and improve systems end-to-end with limited oversight

Responsibilities

Manage and optimize HubSpot workflows, automation, and day-to-day system functionality
Own data hygiene and help ensure lead data remains accurate, organized, and actionable
Support the setup, improvement, and ongoing management of a two-way API connection between HubSpot and Campus Cafe
Support the implementation of HIPAA-compliant lead handling processes within HubSpot for clinic-related use cases

Key facts

Remote from: Anywhere
Fixed term
Mid-level (2-5 years)
English

Hard skills

3rd Party Systems Integration Data Quality HubSpot CRM Lead Generation HubSpot CRM Process Optimization Systems Integration Lead Generation HubSpot CRM Microsoft Dynamics CRM Process Improvement Health Information Systems (HIS) Student Information Systems Cross-Functional Collaboration Operational Efficiency Stakeholder Communications

Other skills

Accountability
Collaboration
Communication

About the company

Workana

With +10 years in the market, Workana is the largest remote work platform for hiring top talent in Latin America. We match great talent with exciting opportunities and we love doing it. We believe remote work promotes equal and unprecedented growth opportunities for both companies and talent. We are proud to contribute to this new way of working by connecting freelancers to unique projects and by matching certified developers with long-term roles. More than 600,000 companies find talent on Workana to move their professional projects forward. Meanwhile, we are helping more than 3 million freelancers develop their professional careers independently. Talent is at the core of what we do. Learn more at www.workana.com

Company details

Company size51 - 200

Links

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Job description

We are hiring a HubSpot Consultant to help improve and scale the way leads are managed across admissions and clinic operations for a U.S.-based university.

This is a hands-on, systems-focused role for someone who is strong in the technical and operational side of HubSpot. The main priority is to make HubSpot run smoothly as a reliable lead management engine, with clean data, effective workflows, and strong integration processes.

Responsibilities

Manage and optimize HubSpot workflows, automation, and day-to-day system functionality
Own data hygiene and help ensure lead data remains accurate, organized, and actionable
Support the setup, improvement, and ongoing management of a two-way API connection between HubSpot and Campus Cafe
Help build and improve HubSpot processes for both admissions and clinic lead management
Support the implementation of HIPAA-compliant lead handling processes within HubSpot for clinic-related use cases
Collaborate with internal stakeholders to improve lead flow, follow-up, and operational efficiency
Help implement additional HubSpot capabilities over time, such as chat, texting campaigns, and other workflow improvements

Requirements

Strong hands-on experience with HubSpot, especially in workflows, automation, data management, and backend operations
Experience managing data hygiene and building scalable lead management processes
Experience working with APIs, integrations, or two-way system syncs between platforms
Ability to troubleshoot operational issues and improve systems end-to-end with limited oversight
Experience with HIPAA-compliant processes, healthcare-related systems, or other privacy-sensitive environments is a strong plus
Experience with student information systems such as Campus Cafe is a plus, but not required
English proficiency sufficient for regular collaboration with U.S.-based stakeholders

Benefits

Remote opportunity with a U.S.-based university
High-impact role with ownership over important HubSpot and lead management processes
Opportunity to help shape new systems and workflows from the ground up
Strong collaboration with decision-makers and cross-functional stakeholders