Please note that this is a remote position, but it requires the candidate to be based in Portugal.
What you'll actually be doing:
You'll support the day-to-day office operations, working closely with the Office function to ensure everything runs smoothly and efficiently. This role is about being a reliable partner in maintaining structure, organization, and consistency across administrative and operational processes.
Rather than owning everything end-to-end, you'll collaborate, execute, and help improve how things are done, bringing attention to detail, proactivity, and a hands-on mindset.
Your day-to-day:
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Support office operations – helping ensure daily activities run efficiently
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Assist with IT equipment and company fleet management – tracking and coordination
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Support the employee administrative lifecycle – contracts, documentation, and records
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Help manage insurance processes – health insurance, liability, and work accidents
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Assist with occupational health processes
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Support visa and mobility processes when needed
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Work with external suppliers – help request budgets and follow up
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Maintain organized documentation and administrative processes
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Identify opportunities for improvement and support implementation of better workflows
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Handle multiple operational topics with good prioritization and attention to detail
What we're looking for in you:
Essential:
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Degree in Management, Human Resources, Psychology, Sociology, or a related field
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Strong organizational skills and attention to detail
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Ability to manage multiple tasks simultaneously
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Good communication skills and ability to work with different stakeholders\
- English level B2 (you'll interact in an international environment)
- Experience in administrative, office support, or operations roles (plus)
More important than anything:
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You are proactive and hands-on – you don't wait to be told what to do
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You are organized and reliable – you help bring structure to daily operations
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You enjoy supporting others and working as part of a team
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You are solution-oriented and adaptable
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You are eager to learn and grow within an operational environment
What you can expect from us:
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A collaborative environment where you'll work closely with the Office function
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Learning opportunities and exposure to different operational areas
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The chance to grow into more responsibility over time
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A culture that values initiative and continuous improvement
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Competitive salary + benefits
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Remote flexibility – work from anywhere in Portugal
Selection Process:
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Phase 1 – Careers & Office Team Interview
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Phase 2 – Final Interview
Why this role?
Because if you enjoy being part of the engine that keeps things running, this role gives you the opportunity to contribute, learn, and grow within a structured and supportive environment.
You'll play an important role in making sure operations flow smoothly, while developing your skills along the way.
