Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Generally Accepted Accounting Principles General Ledger Accounts Payable Invoicing Payment Processing Cash Application Accruals Invoicing Invoicing Vendor Management Spend Management Accounts Receivable Expense Reports Revenue Recognition Form 1099 Microsoft Dynamics CRM Business Priorities

Other Skills

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Collections
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Time Management
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Organizational Skills
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Detail Oriented
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Verbal Communication Skills

Job description

Position: Sr. Accountant / Accounting Manager (Individual Contributor)

Location: San Francisco, CA (Hybrid)

Vapi (/ˈVɑːpi/):

We’re creating the shift to voice as humanity’s default interface
We’re the most configurable platform for deploying voice agents
We’ve grown to over 700k developers in two years, adding 2,000+ every day
Try talking to Vapi now!

Why We’re Hiring This Role:

Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real.
- This person won't be stepping into a fully built machine; they'll be the one building it.
- They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.
- It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.

What You’ll Do:

30 Day:
- Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution
- Review and verify invoices for accuracy, proper authorization, and compliance with company policies
- Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements
- Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions
- Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP
60 Day:
- Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items
- Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner
- Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review
- Maintain vendor master data, including W-9 collection and annual 1099 preparation and filing
90 Day:
- Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time
- Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment
- Support cash application activities, including posting customer payments and reconciling unapplied cash
- Monitor accounts receivable aging and assist with collections outreach as needed
- Maintain customer account records and assist in the setup of new customer billing profiles
- Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet

Who You Are:

Required:

Bachelor's degree in Accounting, Finance, or a related field
2–4 years of accounting experience with a strong focus on accounts payable
Solid understanding of GAAP and general accounting principles
Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus)
Familiarity with corporate card and spend management tools
High attention to detail and strong organizational skills
Ability to manage competing priorities and meet deadlines in a fast-paced environment
Clear written and verbal communication skills

Preferred: