Firm Description:
Aero Adapt is a leading aviation services company based in Sydney, Australia, serving clients across the Asia Pacific region. Since 2013, the firm has delivered expert trip support, flight planning, and operations services for airlines, private operators, and government clients. Known for reliability, innovation, and 24/7 support, Aero Adapt combines local insight with global expertise to ensure seamless aviation operations.
Our business operates in a project-based environment similar to construction, legal, or manufacturing firms, where accurate cost allocation across jobs, cost centres, and entities is critical.
Learn more about us here: https://aeroadapt.com/
Hear directly from the Co-founder, David Valeo, in this brief video – https://shorturl.at/uy6Dx
Position Overview:
We are seeking a highly experienced Accounts Payable / Finance Officer with strong Australian bookkeeping experience and advanced Xero expertise to take ownership of the Accounts Payable function within a multi-entity, project-driven organisation.
Why Join Us:
- Competitive salary of PHP 60,000 – 85,000 per month (depending on experience)
- Working permanently from home; Monday to Friday, 7:00 am to 3:00 pm Philippine Standard Time
- 20 days of paid leave a year + birthday leave
- Following Sydney Public Holidays (with flexibility)
- Direct hire by Aero Adapt
- New equipment provided
- A supportive and collaborative work environment
- Stable and growing Australian company with 10+ years in operation.
Key Responsibilities:
- Manage the Accounts inbox and actioning incoming emails
- Processing Accounts Payable invoices accurately and efficiently
- Identifying and escalating non‑AP actionable emails to management
- Enter invoices into Xero with a high degree of accuracy
- Assist with company credit card reconciliations
- Use Asana daily to track and manage finance-related tasks
- Identify jobs/projects linked to invoices
- Allocate invoices correctly to projects (jobs) and cost centres in Xero
- Ensure timely and accurate payment processing
- Identify opportunities to streamline bookkeeping processes
Qualifications:
- Minimum 2+ years' Australian bookkeeping experience (essential)
- Advanced, hands-on proficiency in Xero (essential)
- Strong, working proficiency in Asana
- Demonstrated experience with General ledgers, Cost centres, and Project‑based accounting
- Experience working in a multi‑entity business
- Previous experience in an Accounts Payable or finance support role
- Excellent attention to detail and strong organisational skills.
- This role requires someone who can take ownership of the Accounts Payable function with minimal supervision.
- Strong communication skills (email-heavy role).
This role is NOT suitable if you:
- Do not have hands-on Australian bookkeeping experience
- Have only basic or limited Xero and ASANA exposure
If you are an experienced and detail-oriented finance professional seeking a long-term role within a stable Australian company, we would welcome your application.
