Accounts Payable (A/P) Specialist

Accounts Payable (A/P) Specialist

OVERVIEW
The Accounts Payable (A/P) Specialist is responsible for processing invoices, making payments, and administering the accounting transactions to satisfy amounts owed and to allocate the expenses to the appropriate accounts within the company.  This position will be responsible for maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including financial reporting and account reconciliations. In addition, this role will develop relationships with internal and external stakeholders, including clients, property site employees, operations leadership, and corporate/departmental staff which requires strong interpersonal (verbal and written) communication skills.

This is not a remote role.  Required workplace is in our company's headquarters office in Gaithersburg, MD.  This role is full-time and will require a Monday-through-Friday schedule, with the occasional evenings or weekends required as business needs demand.

RESPONSIBILITIES & DUTIES

• Retrieve cash balances for the properties over internet or by phone.
• Process A/P batches for accuracy
• Review received batches daily for Utilities to ensure prompt payment
• Release invoices based on cash availability
• Assemble and review printed checks for mail out.
• Update standard mortgage invoice files each month.
• Replacement reserve withdrawal request responsibilities
• Assist with property-level A/P problems 
• Set up of vendor numbers
• Set up utility meters on intranet site
• Sort A/P mail
• Any other tasks, duties and responsibilities as assigned by management

MINIMUM REQUIREMENTS

• High School Diploma or Equivalent, Some College Beneficial but Not Required

• 2-4+ years of experience in the accounting field, particularly with A/P processing and accounting tasks.
• Must demonstrate strong:
  • Attention to detail
  • Organizational and time-management skills including the ability to multi-task, work under pressure, and meat/beat deadlines
  • Reliable attendance and punctuality, including the ability to work days, evening, and weekends as needed
  • Customer service skills - common courtesy, demonstrating patience, timely follow-up and good interpersonal and communication skills
  • Ability to work well with minimum supervision and direction
  • Ability to follow directions and exhibit initiative
• Prior property management industry experience is a plus
• Computer skills - Microsoft Office Suite (Word, Outlook, Excel, Teams, etc.) and knowledge of Yardi
• Strong English spoken/verbal and written communication skills
• Good recordkeeping
• Accountability and flexibility