The IT Procurement Coordinator is responsible for managing end-to-end procurement activities for IT equipment, software, and related supplies.
This role ensures timely ordering, accurate billing, vendor coordination, and smooth procure-to-pay operations while maintaining compliance with organizational policies.
Responsibilities:
IT Procurement & Order Management
Create, review, and process quotations for IT equipment, software, and supplies in coordination with approved vendors and internal stakeholders.
Prepare and manage purchase requisitions and convert them into purchase orders using internal procurement systems.
Maintain standardized templates for frequently ordered items to improve efficiency and consistency.
Ensure all procurement activities comply with company policies, budgets, and approval workflows.
Vendor Coordination & Relationship Management
Act as the primary point of contact for IT vendors, resellers, and suppliers.
Coordinate with vendors to confirm product availability, pricing, delivery timelines, and service levels.
Build and maintain strong vendor relationships to ensure competitive pricing and reliable service delivery.
Monitor vendor performance against agreed SLAs (Service Level Agreements), including order fulfillment and delivery timelines.
Experience:
Order Tracking & Delivery Management
Track all IT orders from placement through delivery and installation.
Proactively follow up with vendors to ensure timely shipment and delivery of equipment.
Resolve delivery delays or discrepancies by coordinating with vendors and internal teams.
Maintain accurate records of order status, shipment details, and delivery confirmations.
Invoice Processing & Financial Coordination
Review and verify vendor invoices for accuracy against purchase orders and delivery receipts.
Submit validated invoices for payment processing in accordance with finance procedures.
Work closely with Accounts Payable to ensure timely invoice approvals and payments.
Enter goods receipt entries in procurement systems to complete the procure-to-pay cycle.
Billing Issue Resolution
Identify discrepancies such as pricing errors, duplicate invoices, or incorrect charges.
Collaborate with vendors and finance teams to investigate and resolve billing issues promptly.
Ensure proper documentation and tracking of all billing disputes and resolutions.
Inventory & Documentation Management
Receive IT equipment and verify quantities and specifications against purchase orders.
Document and record receipt of goods in inventory or asset management systems.
Maintain accurate procurement records, including purchase orders, invoices, and delivery notes.
Support asset tracking and lifecycle management for IT equipment.
Process Improvement & Compliance
Continuously identify opportunities to improve procurement workflows and cost efficiency.
Ensure compliance with internal procurement policies, audit requirements, and financial controls.
Assist in reporting procurement metrics such as vendor performance, cost savings, and order turnaround times.
Skills:
Strong understanding of procurement and procure-to-pay (P2P) processes
Experience working with ERP systems (e.g., SAP, Oracle, or similar)
Good knowledge of IT hardware, software, and vendor ecosystems
Strong attention to detail and analytical skills
Excellent communication and vendor management abilities
Ability to handle multiple tasks and meet deadlines in a fast-paced environment
Education:
Bachelor’s degree in Business, Engineering and/or Supply Chain or Equivalent experience.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
