Talent Sourcer (Freelance)

We are fonio.ai — a phone AI that sounds human and handles entire calls autonomously. Our customers use it for customer service, appointment scheduling, and much more. Since launching just over a year ago, more than 6,000 businesses have built on our platform.

We're scaling hard. Our team is growing from 32 to 70–100 people by end of year — across Sales, Marketing, Engineering, and Operations. To make that happen, we're building a high-performance recruiting function in-house for the first time.

You'll be one of the first sourcing hires on that team — working directly with our Talent Acquisition Manager and Hiring Lead to fill the top of our pipeline with the right people, fast.

The Role

As a Talent Sourcer at fonio, your job is simple on paper and hard in practice: find the right people before anyone else does.

You'll own the top of the funnel across multiple open roles simultaneously — researching markets, building boolean searches, identifying high-potential candidates on LinkedIn and beyond, adding them to Ashby, writing personalized outreach, and running multi-touch sequences until you get a response.

This is a high-volume, high-quality role. We don't want spray-and-pray. We want targeted, researched, thoughtful outreach — at scale.

What You'll Do

Active Sourcing

• Build and execute targeted boolean search strategies on LinkedIn Recruiter, Sales Navigator, and other platforms for assigned roles

• Pre-qualify every candidate before adding them to Ashby — checking for role fit, location, language, and track record

• Add qualified candidates to Ashby with complete profiles, source tags, and a 2–3 sentence note on why they're relevant

• Launch and manage multi-touch outreach sequences immediately upon adding each candidate

• Monitor reply rates and adjust messaging, targeting, and search strategy based on what's working

Pipeline Management in Ashby

• Maintain a clean, up-to-date pipeline in Ashby at all times — no candidates tracked outside the ATS

• Tag every candidate correctly (source, role, stage) so reporting is always accurate

• Flag strong replies to the recruiter within 24 hours — never let a positive response go cold

• Update candidate statuses in real time — no batch updates at end of week

Reporting & Communication

• Deliver a structured weekly report

• Flag blockers and search strategy issues immediately

• Participate in two weekly syncs (Monday brief + Thursday pulse) with the Hiring Lead

• Incorporate feedback from phone screens into your search approach within 24 hours

Market Research

• Conduct ongoing market mapping for assigned roles — understand where the right talent is, what they're paid, and how competitive the market is

• Identify new sourcing channels and communities relevant to each role

• Share insights and recommendations proactively — you're not just executing, you're thinking

What You Bring

• Proven sourcing experience — you've run boolean searches, built outreach sequences, and delivered qualified pipelines under time pressure

• Ashby experience is a strong plus — or deep experience with another ATS (Greenhouse, Lever, Workable) and the ability to get up to speed in Ashby fast

• LinkedIn Recruiter or Sales Navigator proficiency — you know how to find people who aren't applying

• Excellent written English — your outreach messages are personalized, concise, and convert

• High attention to detail — every profile in Ashby is complete, tagged, and noted. Always.

• Data-driven mindset — you track your own reply rates, conversion rates, and quality metrics and use them to improve

• Ability to manage multiple roles simultaneously — you're organized, prioritize well, and don't drop balls

• Genuine curiosity about the roles you're sourcing for — you ask good questions, understand what "good" looks like for each profile, and adjust accordingly

• Enthusiasm for AI tools — you actively use AI to improve your workflow, personalize outreach, and move faster

Must-Haves

• Fluent in English (written and spoken — your outreach is your product)

• Available to work European business hours with overlap to Vienna (CET/CEST)

• Comfortable working fully remote as part of a fast-moving, high-accountability team

• Minimum 1 year of hands-on sourcing experience — not recruiting coordination, not HR admin: actual candidate sourcing

What We Offer

• A high-impact role at a company growing from 32 to 100+ people — you'll see the direct result of your work in hires made

• Direct collaboration with the Hiring Lead and Talent Acquisition Manager — no layers, no bureaucracy

• A clear brief every week, structured feedback after every phone screen, and a Notion workspace where everything is documented

• Access to the latest AI tools and sourcing platforms

• Competitive freelance rate based on experience

• The opportunity to grow into a full-cycle recruiter role as the team scales

Application Process

1. 15-minute intro call — quick alignment on the role and your background

2. Sourcing trial task — a short, paid exercise to see how you work: boolean search, 10 qualified profiles in Ashby, outreach message draft

3. 30-minute debrief — we review the trial together and decide