Project Management VA

We are seeking a highly organized and detail-oriented Project Management Virtual Assistant to support program execution, meeting coordination, and project system management. The ideal candidate is proactive, reliable, and capable of turning meetings into structured actions, maintaining accurate project plans and ensuring clear communication and follow-through across teams.

What You’ll Do:

Meeting Support & Updates 

• Attend meetings and support program manager recording detailed meeting notes to capture; 

  • Key decisions 

  • Action items & owners 

  • Timelines 

  • Ricks & Blockers 

  • Mitigation plans  

• Translate discussions and notes into clear, concise updates using a structured and repeatable format 

• Ensure updates are timely, accurate, actionable and easy for stakeholders to digest 

• Follow up with team members to keep work moving forward 

Project Plans & Platform Management 

• Convert meeting outcomes into updates and new tasks within our project plans in our project management platform (Wrike) 

• Help maintain the overall organization and health of the project plans and management platform 

• Ensure project plans are up to date through the project lifecycle

• Flag and follow up on unassigned tasks, missing deadlines and incomplete details 

• Support ongoing improvements to workflows, dashboards and tools in Wrike 

Meeting and Calendar Management 

• Schedule and coordinate meetings across cross-functional teams

• Manage calendars to align stakeholders and avoid conflicts

• Support meeting agenda creation to ensure discussions are focused and productive

• Ensure meetings have the right attendees and context ahead of time

Administrative Support 

• Help build and refine repeatable workflows (“blueprints”)

• Assist with inbox organization and prioritization

• Organize files and ensure a clean, accessible source of truth

• Support general operational tasks as needed

Requirements 

• Fluent in written and spoken English

• Availability to work Mountain Standard Time (MST) hours (9am-5pm)

• Exceptional attention to detail and accuracy

• Strong organizational and time management skills

• Ability to manage multiple priorities in a fast-paced environment

• Experience with Google Suite (Google Sheets, Docs and Slides) 

• Experience with project management tools (preferred)

ABOUT OUR COMPANY:

Physician’s Choice started with the simple idea that better health starts with the gut.  In just 8 years, we have become the #1 Probiotic Brand in the US. You can find our products in Walmart, Target, CVS, Sam’s Club, and many more retail locations across the US, as well as online via Amazon and TikTok Shop, where we have earned over 250,000 five star reviews. We’re continuing to grow rapidly as we work toward our goal of becoming the #1 gut health supplement brand in the US.

Our mission is to empower everybody to make confident wellness choices, guided by physician expertise and validated by real results. We do this by collaborating with leading physicians to develop straightforward and accessible gut health supplements that deliver on promises. Join our passionate team and be part of a company making a real difference in people's lives.

WHAT'S IN IT FOR YOU:

Our commitment to quality and transparency applies not only to our products but to our people. We are focused on creating a fun, exciting, collaborative space that’s centered around health and well-being. We continue to grow Physician's Choice with Team Players that support and live out our core values of Passion,  Curiosity, Proactiveness, Resourcefulness, Growth, Integrity and Getting Stuff Done. We empower everyone on our team to take control of their careers and balance their work and life in a modern, fast-paced environment where everyone has the opportunity to drive actionable impact in the business.