Position: Bookkeeper
Location: Remote (Global)
Employment Type: Part-Time (20 Hrs/Week)
Type of contract: Independent contractor
🌎 Work from any corner of the world and be a part of the #remoteworkrevolution!‼️
Scope of the role:
Seeking a highly detail-orientated tech-forward bookkeeping associate to support and gradually own core finance operations for a fast-growing consumer brand. This role will begin as a part-time position at 20 hours per week, with the potential to expand to full-time over time, depending on business needs and performance.
Responsibilities:
1. Accounts Receivable (Invoicing & Collections)
- Review auto-generated invoices (via accounting and ecommerce systems) for accuracy
- Send invoices to customers and ensure they are properly recorded
- Monitor aging reports and follow up on overdue invoices
- Communicate with customers via email (and occasionally phone) regarding billing questions and payments
2. Accounts Payable & Bill Pay
- Log in to supplier portals and retrieve statements/invoices
- Process payments through company payment platforms (e.g., bill pay/credit card tools)
- Match bills and payments within the bill pay platform and accounting system
- Communicate with suppliers via email/phone to resolve billing discrepancies and update payment information
3. Monthly Close & Financial Reporting Support
- Prepare and post journal entries in the accounting system
- Reconcile key accounts as part of the month-end close (e.g., bank, credit card, AP/AR)
- Help calculate and update key P&L and balance sheet line items using established methodologies
- Assist in ensuring that monthly financials accurately reflect the business (US GAAP-focused)
4. Operational & Data Support (as time allows)
- Perform structured data entry tasks for key partners/customers (e.g., loading product or order data into external systems)
- Maintain and update internal spreadsheets, trackers, and databases
- Support ad hoc operational tasks related to finance and inventory/fulfillment data
Qualifications:
- 3+ years of hands-on bookkeeping or accounting support experience
- Strong working knowledge of US GAAP for small businesses
- Demonstrated experience using QuickBooks for another business (or very similar accounting software with a willingness to transition quickly)
- Advanced proficiency with Microsoft Excel and/or Google Sheets (e.g., lookups, pivot tables, data validation)
- Experience with bill pay platforms and/or corporate card systems (e.g., Ramp, Brex, Bill.com or similar)
- Comfortable communicating with suppliers and customers via email and phone about invoices and payments
- Professional written and verbal English communication skills
Preferred Qualifications:
- Experience with Airtable or similar database/spreadsheet tools
- Experience working with e-commerce and/or consumer brands
- Familiarity with platforms that integrate with accounting systems (e.g., Shopify to QuickBooks or similar)
- Background in remote work environments across multiple time zones
Soft skills & working styles:
- Highly organized, detail-oriented, and reliable; low error rate in financial data
- High degree of ownership and accountability for assigned tasks
- Able to work independently with minimal supervision once ramped
- Strong communicator who is collaborative and responsive
- Process-oriented but also comfortable with improving and redesigning workflows
- Curious and proactive about testing new tools (especially AI-enabled tools) to improve efficiency and accuracy
- Comfortable in a fast-paced, evolving environment and open to feedback and iteration
Tools & systems:
- Accounting: QuickBooks (required)
- Spreadsheets: Excel and/or Google Sheets (required)
- Databases/No-Code: Airtable (nice to have)
- Bill Pay / Cards: Ramp or similar platforms (nice to have)
- E-commerce and integrations: Shopify / related integrations (nice to have)
Engagement details:
Type: Part-time (20 hours per week)
Location: Fully remote; must have stable internet and a suitable home working environment
Schedule: Flexible within overlapping hours with US time zones for communication and meetings
Growth Path: Potential to grow into a broader, more senior finance/ops role and/or expand hours to full-time as responsibilities scale and mutual fit is confirmed
