Workflow/Document Specialist - 12 Month FTC

We are looking for a full-time 50/50 Document Specialist / Document Centre Workflow Coordinator to join our Document Design Centre team. This is a fully remote role with opportunities to develop your professional experience. You will be working with the daytime team and assisting 50% of the time with the department’s workflow needs, maintaining a high level of service which matches customer's expectations.

About the role

• Consistently deliver high quality services on time, with a focus on responsiveness, client satisfaction, effective client communication and client service orientation.

• Assist in identifying and executing ways to develop and enhance relationships with clients.

• Liaise effectively with the management team as required.

• To handle first line complaints and escalate appropriately.

• Excellent customer service skills.

• Workflow management for the Document Centre.

• Utilising client tools and templates in document preparation as required.

• Technical document trouble-shooting support as required within the centre or directly with centre users.

• Adherence to brand guidelines and best practices when preparing documents. • Producing work product which is of a highly professional standard, consistent in formatting and style.

• Managing and prioritising assigned projects to ensure deadlines and expectations are met.

• Acquire and maintain an in-depth working knowledge of the client’s working environment and business needs.

• Effective project communication and handover between shifts.

• Identifies concerns, risks and conflicts and asks for assistance when required in a timely and constructive manner.

• Responsible for continuing to upgrade work skills by participating in company-offered training and development programs and staying abreast of technology changes relevant to this role.

• To develop an overview on team skills in producing complex documents.

• Must be flexible and responsive to business needs.

• To assist in the collation and preparation of data for monthly reporting.

• Monitoring productivity of the team ensuring that any issues are identified.

• To act as a focal point for the team for queries or concerns and escalate accordingly.

• To ensure adequate staffing is provided for on the shift and to liaise with the Document Centre Manager to procure extra resource if necessary.

• To maintain a close working relationship with the Document Centre Manager.

• Other duties as assigned.

• Reports to: Shift Team Lead.

• Hours of work: 07.30-15.30 (1 hour break).

• Location: Remote.

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Ability to multi-task and oversee multiple projects at any given time, as well as perform accurately under time pressures and constraints.

• Show initiative and good judgment and be able to work independently.

• Ability to concentrate in an environment of multiple demands and distractions. • Able to maintain confidential information and work in a fast-paced, dynamic and creative environment.

• Able to work effectively with colleagues of all levels in an organisation.

• Excellent written and oral communication skills to interface with clients and colleagues.

• Seeks and responds positively to all forms of feedback (client/line manager/appraisal); learning from experience.

• Strongly self-motivated; always adopts a ‘can do’ approach; takes pride in work and the larger organisation.

• Experience of administering effective workflow management systems in a legal or other professional services environment.

• Previous document production experience in a professional service environment.

• Excellent working knowledge of document production practices and technologies.

• Advanced technical knowledge.

What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)

• Flexible, hybrid working policy

• Generous bonus scheme

• Up to 25 days holiday (rising to 28 days with service)

• Holiday exchange scheme

• Private medical insurance

• Enhanced parental leave

• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.