Job Overview We are seeking a detail-oriented and proactive Accounting & Administrative Associate to support US-based clients with their accounting, financial, and operational needs. This role combines hands-on bookkeeping, financial reporting, administrative support, and light business advisory work. The ideal candidate has strong QuickBooks experience, a solid understanding of US GAAP, and the ability to manage multiple clients effectively.
Key Responsibilities Administrative
• Communicate directly with clients via email and phone to address financial and operational inquiries.
• Scan, organize, file, and maintain financial and accounting documentation.
• Assist in preparing and reviewing contracts and other business agreements.
• Ensure accurate record-keeping and proper document backup for each client.
Accounting & Finance
• Prepare financial statements, including consolidated reports when required.
• Perform month-end bookkeeping activities, including bank and credit card reconciliations and financial adjustments.
• Manage Accounts Receivable, including invoicing, collections, and payment processing.
• Handle Accounts Payable, including entering bills and processing payments.
• Oversee payroll activities, including running payroll and making necessary corrections.
• Maintain and update financial data in QuickBooks Desktop, QuickBooks Online, and other accounting systems.
• Analyze financial data and provide insights to support business decision-making.
Business Development & Advisory
• Collaborate with business owners to identify growth opportunities.
• Support clients in implementing efficient financial and operational processes.
• Contribute to strategies aimed at improving profitability and scalability.
Skills & Qualifications Required
• Strong knowledge of accounting principles and financial reporting.
• Hands-on experience with QuickBooks (Desktop and/or Online) — no platform training will be provided.
• Solid understanding of US GAAP, as clients are US-based.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills with the ability to handle multiple clients.
• Ability to analyze financial data and translate it into actionable insights.
• Fluency in English.
Preferred
• Prior experience supporting small to mid-sized US businesses or accounting firms.
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