Key Facts

Remote From:

Full time

English

Hard Skills

Data Entry Project Coordination Digital File Management Digital File Management Digital File Management Database Management Help Desk Support Online Communication

Other Skills

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Microsoft Excel
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Microsoft PowerPoint
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Microsoft Word
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Report Writing
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Non-Verbal Communication
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Multitasking
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Team Management
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Time Management
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Proactivity
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Detail Oriented
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Prioritization

Roles & Responsibilities

Proficiency in basic computer programs, such as Microsoft Word, Excel and PowerPoint
Proactive and organized, able to manage multiple concurrent projects and tasks with exceptional attention to detail
Strong verbal/written communication skills, the ability to produce work independently, and effectively coordinate with team members
Ability to prioritize multiple tasks to ensure project milestones are achieved

Requirements:

Retrieve client documents for the teams to use to complete projects
Request information from local authorities and utility companies
Enter dates and project data in the client's project database
Upload completed documents to the Client repository

HFA

Architecture & Planning

About HFA

Founded in 1990, we are a full-service, multi-disciplined architectural and engineering firm ready to lead your design process with a diverse range of skills and experiences. We're problem solvers who develop design solutions that scale to meet your program's size and complexity. At HFA, we believe in empowering everyone around us to think passionately about architecture, engineering, and interior design. We build partnerships based on the integration of design thinking and project delivery. Along with our physical studio locations in Bentonville, AR; Fort Worth, TX; Franklin, MA; and Mexico City, Mexico, all of our employees have the flexibility and potential to work remotely, as well.

Company type: SME

Industry: Architecture & Planning

Founded: 2018

Company size: 201 - 500

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Job description

Job Responsibilities:

Our Production Support Administrator is responsible for providing administrative support to our Architecture and Engineering teams. This role is critical to the success of our teams to ensure projects are delivered on time at a high level of quality.

Proficiency in basic computer programs, such as Microsoft Word, Excel and PowerPoint
Proactive and organized--the candidate effectively manages multiple concurrent projects and tasks while maintaining exceptional attention to detail.
Must possess strong verbal/written communication skills, the ability to produce work independently, and effectively coordinate with team members.
Ability to prioritize multiple tasks to ensure project milestones are effectively achieved.

Job Duties:

Retrieve client documents for the teams to use to complete projects.
Request information from local authorities and utility companies.
Assist in editing project reports.
Enter dates and project data in clients project database.
Assist with delivery of documents to local authorities having jurisdiction.
Obtain signatures from Architects and Engineers.
Upload completed documents to Client repository.
General administration tasks when they arise.

About HFA
HFA is a multidisciplinary architectural, engineering, and interior design firm who thrives in a people first driven environment. We build partnerships based on the integration of design thinking and project delivery. We believe that our people are our greatest asset, and we have developed a people-centric culture where we value our people at all levels. With a focus on well-being, we offer competitive salaries and a comprehensive benefits package including medical, dental, vision, disability, and life insurance, a 401(k) with company match, an employee stock ownership plan (ESOP) and a flexible work schedule.

Our team members have access to professional development opportunities and learning stipends to pursue professional growth, and we take any chance we can get to recognize and reward our people for their amazing work.