Logo for Advanced Systems Group, LLC

Production Coordinator (Admin)

Advanced Systems Group, LLC

Role overview

Qualifications

  • 3+ years of direct experience in project-based bookkeeping or production accounting
  • Proven experience managing budgets with granular cost tracking and explaining financial workflows to external vendors and clients
  • Experience using Google Workspace
  • Impeccable attention to detail and strong written and verbal interpersonal communication skills

Responsibilities

  • Act as the first point of contact for all project accounting matters
  • Manage budget builders and input granular data to cost out jobs based on Production Manager parameters
  • Prepare and format budget sheets used to present quotes to clients, ensuring they are professional, accurate, and ready for review
  • Open most Purchase Orders for each project and receive/screen all incoming invoices, cross-referencing them against POs and addressing discrepancies with the Production Manager

About the company

Advanced Systems Group, LLC logo

Advanced Systems Group, LLC

IT Services & IT Consulting

At Advanced Systems Group, we engineer solutions and facilities for Digital Media, Entertainment, and Broadcast that bring your creative concepts to life. With more than 20 years of experience in integrating custom file-based video and film workflows including software and storage, digital asset management, archiving solutions, and hardware, we will develop an optimal workflow that best suits your digital media objectives. Whether your roots are in broadcast, post-production, corporate video, or gaming, we tailor solutions to fit your needs and solve your most complex problems. And we don’t stop there. Our commitment to your success extends beyond developing an efficient workflow; we also maintain your system. We invest time and resources, keeping our technical team trained in the most current software and product updates, so we’re ready when you need us. Advanced Systems Group – Technology and Engineering for Media and Entertainment. • SAN Integration • Editing and Finishing • Animation and Compositing Tools • Digital Intermediate (DI) Workflow Solutions • Archiving, Asset Management, and Backup Solutions

Company details

Company typeSME
IndustryIT Services & IT Consulting
Company size51 - 200

Links

Website LinkedIn See all jobs

Your match analysis

See how your profile stacks up against this role.

We compared the job requirements to your profile to show where you're strong and where you fall short.

Job description

Description

About Us: 

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.

We are looking for:  

Advanced Systems Group LLC. is seeking a Production Coordinator (Admin) to join our high-performing team and support production operations by managing project accounting workflows, maintaining production budgets, and coordinating financial documentation across multiple projects. The Production Coordinator works closely with Production Managers, vendors, clients, and internal teams to maintain accurate financial records, monitor project spending, and provide clear budget reporting throughout the lifecycle of each production.
This position is part of our Flex Workforce.

As a Flex team member, you’ll work on a project-to-project basis, supporting a variety of leading media and technology clients. Flex roles are ongoing and dynamic—work may vary in cadence, length, and scope depending on client needs. This setup offers flexibility, exposure to top-tier companies, and the chance to grow your skills across multiple exciting assignments.
 
Estimated schedule: Tuesday-Wednesday-Thursday (up to 8 hours a day)
Specific schedules will vary by project and client engagement.
 
Responsibilities:
  • Act as the first point of contact for all project accounting matters.
  • Take over the management of our budget builders. You will input the granular data to cost out jobs based on the Production Managers's top-level parameters.
  • Prepare and format the budget sheets used to present quotes to clients. You ensure they are professional, accurate, and ready for review.
  • Manage non-urgent Statement of Work (SOW) updates as project scopes shift, ensuring the SOW reflects the current reality of the job.
  • Open most (if not all) Purchase Orders for each project.
  • Receive and screen all incoming invoices, cross-reference them against issued POs, and address any discrepancies with the Production Manager.
  • Communicate directly with vendors, clients, and other extended workforce members, ensuring PO workflows are clearly defined and followed.
  • Update all project-specific trackers for client spends and internal trackers.
  • Provide tracking and deep-dive data when the internal Vizlab team or clients have specific questions about where the budget stands.
Required Qualifications & Experience:  
  • 3+ years of direct experience in project-based bookkeeping or production accounting.
  • Proven experience managing budgets where costs are tracked at a granular level.
  • Experience explaining financial workflows or budget statuses to external vendors and clients professionally.
  • Experience using Google Workspace.
  • Impeccable attention to detail.
  • Exceptional written and verbal interpersonal communication skills.
  • Comfortable navigating complex production accounting workflows across a variety of platforms.
Compensation:
This project-based role offers an hourly pay rate of $40 -$47 hr depending on experience. 
  
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Apply once. Then go straight to the hiring manager.

After you apply, unlock the direct contact details of the people who actually make the call. A quick follow-up makes you 5x more likely to land an interview.

MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
Unlocked after you apply
·

Video Production Coordinator Related jobs

United StatesVideo Production Coordinator

Other jobs at Advanced Systems Group, LLC

Premium

Reach out to the hiring manager directly.

Gain access to the contact details of the hiring managers who actually decide, and reach out to network with them directly. That, plus more when you upgrade:

  • Full match report with fit score and gaps
  • Career diagnostics on how recruiters read you
  • Curated company matches and warm intros
  • 48h early access to new roles

Cancel anytime.