Strong project coordination or project management experience
Extremely detail-oriented and organised
Confident communicator (written and verbal)
Tech-savvy with the ability to learn new tools quickly
Requirements:
Plan, organise, and track multiple client projects end-to-end
Coordinate with engineers, vendors, and stakeholders across different time zones
Build and manage project timelines, tasks, and deliverables
Follow up consistently to ensure deadlines are met
Job description
About the Role
We’re hiring a highly organised, detail-driven Project Coordinator/ Executive Assistant to work directly with the founder of a fast-growing AI consultancy.
This is a hybrid role combiningproject management, operations support, and light QA/testing. You’ll play a key role in keeping client projects on track, coordinating with global teams, and ensuring everything runs smoothly behind the scenes.
If you’re tech-savvy, proactive, and confident working with clients and vendors — this is a high-impact opportunity with real growth potential.
What You’ll Be Doing
Project Management & Coordination (Core Focus) ●Plan, organise, and track multiple client projects end-to-end ●Coordinate with engineers, vendors, and stakeholders across different time zones ●Build and manage project timelines, tasks, and deliverables ●Follow up consistently to ensure deadlines are met ●Suggest and implement project management tools and workflows (e.g. Monday.com, Asana)
Operations & Administrative Support ●Assist with contracts, invoicing, and general business operations ●Support day-to-day organisational tasks for the founder ●Help streamline internal processes and improve efficiency
QA Testing & Delivery Support ●Test internal tools and client deliverables using clear guidelines ●Identify bugs, issues, or inconsistencies before delivery ●Ensure a high standard of quality across all outputs
Client & Vendor Communication ●Join client calls and support ongoing communication ●Manage external vendors and ensure accountability ●Act as a reliable point of contact across projects
What We’re Looking For
●Strongproject coordination or project management experience ●Extremelydetail-oriented and organised ●Confident communicator (written & verbal) ●Comfortable working in afast-paced, startup-style environment ●Tech-savvywith the ability to learn new tools quickly ●Proactive mindset — not afraid to ask questions or suggest improvements ●Ability to manage multiple priorities without dropping the ball
Nice to Have
●Experience with tools likeSlack, Monday.com, Asana, or similar ●Exposure toAI tools (e.g. Claude, ChatGPT) ●Previous experience inagencies, tech, or consulting environments ●Experience working withremote or international teams
