Key Facts

Remote From:

Full time

Junior (1-2 years)

English

Hard Skills

Invoicing Inventory Management Order Management Supplier Management Price Negotiation Procurement Tax Documentation Inventory Monitoring Package Delivery Cost Accounting Shipment Coordination Accounting Sales Reporting Sales Forecasting Order Management Procurement Supplier Management Cash Management Cross-Functional Collaboration

Other Skills

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Communication
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Teamwork
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Detail Oriented
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Problem Solving

Roles & Responsibilities

2-3 years of experience in procurement/purchasing or a closely related role
Experience managing Purchase Orders (POs) and vendor coordination
Strong vendor negotiation and communication skills
Excellent attention to detail and ability to work remotely in US time zones

Requirements:

Generate and manage Purchase Orders (POs), aligning with inventory needs and sales forecasts; adjust quantities as needed and maintain accurate PO records
Coordinate with vendors to confirm order details, negotiate prices, monitor deliveries, and resolve discrepancies
Monitor inventory levels and collaborate with purchasing, sales, and forecasting to prevent stockouts or overstock
Verify order confirmations and invoices against POs, resolve discrepancies with accounting, and reissue POs when changes occur

HR Ways - Hiring Tech Talent

Human Resources, Staffing & Recruiting

About HR Ways - Hiring Tech Talent

Fast placements. Quality on-boarding. Tenacious testing. What's HR Ways, that's what you wanted to ask? The only dedicated Tech and Digital recruitment agency having worldwide first-class HR solutions. Our Recruiters work with the best software and digital agencies of the region. We equip our clients with priceless industry insight and put everything we’ve got into training and mentoring our candidates. We’re here to match talented people with the job opportunities and employers they’re looking for. On monthly basis, we engage over 5000+ people for opportunities that create disruption in the market.

Company type: Startup

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

About the company:

The company we are looking for specializes in products for retail stores, wholesale, and distribution partners.

Key Responsibilities:

Purchase Order Management:

Generate and manage Purchase Orders (P.O.s), ensuring they align with inventory needs and sales forecasts.
Suggest changes to order quantities based on current stock levels and upcoming demand.
Maintain accurate and up-to-date records of all Purchase Orders and ensure they are processed on time.

Vendor Coordination:

Communicate with vendors to confirm order details, negotiate prices, and ensure on-time delivery.
Follow up on pending orders, backorders, and delivery statuses to ensure all products are delivered as required.
Address any issues or discrepancies with vendors related to order quantities, pricing, and delivery.

Inventory Management:

Monitor inventory levels to ensure sufficient stock is available to meet sales demands while preventing overstocking.
Collaborate with the purchasing and sales teams to ensure proper forecasting and inventory management.

Order Confirmation and Invoice Verification:

Verify order confirmations and invoices against Purchase Orders to ensure accuracy.
Address discrepancies between invoices and P.O.s, coordinating with the accounting team as needed for resolution.
Reissue P.O.s if necessary, based on changes in order quantities or prices.
Report any changes in costs to the Senior Buyer and Category Manager promptly.

Support Senior Buyer and Category Manager:

Assist the Senior Buyer and Category Manager with various procurement projects, such as price negotiations, order planning, and inventory tracking.
Provide support in preparing purchasing reports and analyzing supplier performance.

Financial Documentation:

Assist the accounting team with financial documentation, ensuring that purchasing records match invoicing and payment details.
Help resolve discrepancies between purchase orders, invoices, and payments when necessary.

Attention to Detail:

Maintain a high level of accuracy in managing Purchase Orders, tracking inventory, and verifying invoices.
Ensure all procurement activities are documented and tracked for future reference.

Other Details
Location Remote
Experience 2-3 years
Timings US timezone

About HR Ways: HR Ways is an award-winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide, ranging from the world's biggest SaaS Companies to the most competitive Startups. We have entities in Dubai, Canada, the US, the UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and other parts of the world. Join our WhatsApp Channel https://shorturl.at/983az to stay updated or visit www.hrways.co to know more.