Accounts Payable Specialist

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a growing company with a lean finance team seeking a detail-oriented professional to support accounts payable operations through highly organized and accurate workflow management. This role is centered on maintaining precision across billing documentation, purchase order review, and vendor payment preparation while working closely with internal finance stakeholders in a structured environment with room for long-term growth.

Location

Fully Remote | 9 AM - 5 PM EST

Role Overview

The Accounts Payable Specialist will support day-to-day accounts payable operations by reviewing purchase orders, creating bills in QuickBooks Online, organizing payment documentation, and maintaining accurate records for reconciliation support. This role requires strong ownership of a clear workflow, excellent attention to detail, and the ability to work independently within a small finance team.

Key Responsibilities

Accounts Payable Processing

• Review incoming purchase orders and verify pricing, quantities, and vendor details for accuracy.

• Create bills in QuickBooks Online based on approved purchase orders.

• Submit bills for Finance Lead approval before payment processing.

Payment Documentation & Record Management

• Organize and prepare bill documentation for overseas wire payments, consolidating multiple vendor bills into structured payment statements.

• Maintain clean and organized accounts payable records to support reconciliation processes.

Internal Coordination & Communication

• Communicate with the internal purchaser to verify orders and clarify discrepancies when needed.

• Manage accounts payable correspondence through Gmail and internal communication through Slack.

Qualifications

Experience

• 2+ years of accounts payable or related finance/accounting experience preferred.

• Background in processing bills, reviewing purchase orders, and organizing vendor payments.

• Experience managing accounts payable for international wire payments or overseas vendors is a plus.

• Prior exposure to bill organization and payment consolidation workflows is a plus.

Skills

• Hands-on experience with QuickBooks Online as the core tool for accounts payable workflows.

• Strong attention to detail, with high accuracy in payment-related documentation.

• Ability to work independently with minimal supervision.

• Comfortable operating within a small team environment.

• Familiarity with Gmail and Slack for day-to-day communication.

• Proficiency with Git-based version control and the ability to work within a shared codebase alongside an external agency.

• Interest in growing into broader finance responsibilities over time is a plus.

Opportunity

This role offers the opportunity to join a lean finance team where strong execution and reliability directly support financial accuracy and operational efficiency. It is a strong fit for someone who values structured work, wants ownership over a clear process, and is interested in expanding into broader finance responsibilities over time.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets