Tender Administration Officer Ostend

As a Tender Administration Officer, you are the driving force behind a smooth and tightly organised tender process: you keep projects firmly on track, manage all documents and deadlines, and ensure that every tender is perfectly put together before it is sent out. From our office in Ostend, you’ll liaise between the design department, project engineers and clients on foundation projects, whilst your organisational skills and drive will make you an indispensable link within the entire company.

Since 2015, Soetaert has been part of Jan De Nul Group. Soetaert carries out all possible foundation techniques, both for buildings and infrastructure works. At Soetaert, we are committed to innovative foundation, shoring and soil-improvement techniques, enabling a tailor-made solution to be considered at any location and in any subsoil.

From our office in Oostend, we are currently looking for an additional Tender Administration Officer. Some of your main tasks include:

• Providing administrative support for the entire tender process for Soetaert projects, in close collaboration with the study department and project engineers;

• Creating and maintaining projects in our project master database;

• Submitting and following up on quotations, both internally and with our clients;

• Monitoring and ensuring compliance with deadlines for tenders;

• Requesting and following up on various official certificates required for the preparation of quotations and tenders;

• Providing versatile support to other departments, including reception, payroll, invoicing, etc.

What do you need to have?

• You have at least a secundary degree, with at least 3 years of relevant work experience in an administrative position.
• You are a born organiser, work accurately and know how to maintain an overview in a context with strict deadlines.
• In addition, you have:
  • A very good command of Dutch. You are able to communicate effectively in French and English, or you are willing to undertake further training.
  • Good knowledge of MS Office.
  • Strong communication skills to work with various internal and external stakeholders.
• You are someone who can work independently, but also functions well in a team.
• You like structure, work discreetly and have a keen eye for detail.
• You are good at setting priorities in order to meet deadlines.

Working at Jan De Nul means helping to find solutions to some of the biggest challenges of our time: from energy transition to rising sea levels to smart mobility. It means learning and working together every day, with the aim of ensuring the global quality of life for generations to come. 

What we offer

• A permanent training trajectory through our JDN Academy.
• The opportunity to exercise at work through our FIT programme.  
• A permanent contract with 42 paid holidays (20 statutory, 12 ADV and 10 public holidays).
• A healthy work-life balance (flexible working hours and occasional work from home).
• An attractive salary with thirteenth month and double holiday pay included:
  • Meal vouchers and eco vouchers 
  • Intervention of public transportation and option of bicycle leasing and bicycle reimbursement
  • Group and hospitalization insurance
  • Various staff discounts

*applicable with a Belgian contract.

The world becomes what you make of it

Jan De Nul is shaping water and land worldwide. We drive the transition to renewable energy with offshore energy infrastructure. We focus on nature-inclusive dredging solutions to build ports and protect our coastline. We develop innovative construction projects for smart mobility and sustainable buildings. And we redevelop our planet by giving polluted sites a new purpose. At Jan De Nul, the world becomes what you make of it.    

Jan De Nul Group promotes diversity and inclusion in the workplace. We are an equal opportunities and anti-discrimination employer.