Executive Operations Partner

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a highly intelligent and structured professional to support leadership at the intersection of executive coordination and operational execution. Operating in a fast-paced, dynamic environment, the organization values analytical thinking, systems-driven execution, and proactive problem-solving to ensure leadership priorities are translated into measurable outcomes and operational excellence.

Location

Fully remote | 9 AM - 5 PM EST

Role Overview

The Executive Operations Partner will provide comprehensive support across administrative coordination, operational execution, and light analytical oversight. This is a role positioned between traditional executive assistance and strategic operations, designed for a structured and analytical professional who acts as a force multiplier for leadership.

This is not a purely administrative position. The role ensures seamless execution of leadership priorities while contributing to cross-functional initiatives, performance tracking, and operational clarity across the organization.

Key Responsibilities

Executive & Administrative Support

• Manage complex, multi-time-zone calendars and inboxes for senior leadership

• Coordinate international travel, expense reporting, and documentation

• Prepare polished briefing materials, decks, reports, and meeting summaries

Operational Execution

• Drive cross-functional initiatives from kickoff to completion

• Track leadership priorities and ensure accountability across teams

• Improve workflows and operational clarity

• Support quarterly planning and OKR tracking

Performance & Analytical Support

• Track KPIs and company metrics

• Build and maintain dashboards

• Surface performance insights for leadership using strong Excel proficiency

Leadership Leverage & Stakeholder Management

• Participate in leadership and client meetings, capture key decisions, and ensure follow-through

• Communicate confidently with internal and external stakeholders as a trusted extension of leadership

Qualifications

Experience

• 4–6 years of experience in operations, executive support, consulting, or high-growth startups

• Experience supporting C-level executives or founders in tech, startups, or consulting (preferred)

• Exposure to international teams or remote collaboration (preferred)

• Experience with CRM systems or advanced analytics tools (nice-to-have)

Skills

• Strong analytical thinking with a structured, systems-oriented approach

• High ownership mindset with ambition and growth orientation

• Ability to balance administrative and operational responsibilities

• Exceptional organizational skills and ability to multitask in a fast-paced environment

• Advanced proficiency in productivity and analytical tools (Excel, Google Sheets, etc.)

• High emotional intelligence and discretion when handling sensitive information

• Strong communication skills and stakeholder management capabilities

• Personal interest in process optimization and operational efficiency

• Fluency in multiple languages (nice-to-have)

What Success Looks Like

• Leadership’s time is optimized with minimal disruptions or scheduling conflicts

• Projects and initiatives are delivered on time with clear communication and high-quality outputs

• Stakeholders receive timely, accurate, and actionable information

• Processes are continuously improved, reducing friction and increasing productivity

Opportunity

This role serves as the operational backbone of leadership effectiveness. By ensuring seamless coordination, strategic alignment, and proactive execution, the Executive Operations Partner directly contributes to company growth and operational excellence. It offers exposure to executive decision-making, cross-functional initiatives, and high-impact projects within a fast-paced, performance-driven environment.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets