Key Facts

Remote From:

Full time

English

Hard Skills

Invoicing Bookkeeping Accounting Software Business Communication Data Maintenance Employee Data Management Operations Support Systems Payroll Processing Help Desk Support Task Management Business Analysis Supply Management Executive Development Software Systems Time Tracking Software Inventory Management Process Improvement Accounting Software Organizational Structure

Other Skills

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Scheduling
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Customer Service
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Communication
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Multitasking
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Time Management
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Proactivity
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Detail Oriented
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Reliability
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Social Skills

Roles & Responsibilities

Previous experience as an Administrative Assistant, Executive Assistant, or Operations Assistant.
Experience with invoicing, scheduling, and customer communication.
Comfort working with multiple software systems and learning new tools quickly.
Experience with Xero, Tradify, or similar accounting/operations platforms is a plus.

Requirements:

Provide day-to-day administrative and operational support to leadership.
Create and manage invoices and quotes for clients.
Coordinate scheduling, task tracking, and operational follow-ups.
Maintain and update information across multiple systems including Xero, Tradify, and time tracking platforms.

ReWorks Solutions

About ReWorks Solutions

At ReWorks Solutions, we help businesses scale smarter by blending cost-effective outsourcing with high-performance teams and strategic operations. We don’t just fill positions—we handpick top talent and seamlessly integrate them into your workflow, ensuring efficiency, quality, and real results. Our proven process streamlines operations, reduces costs, and boosts productivity, giving U.S. and international businesses access to highly skilled professionals without compromising on quality. Whether you need a dedicated remote team or specialized support, we tailor our solutions to fit your business needs. Why Choose Us? ✅ Top-Tier Talent: We carefully curate professionals who match your company’s culture and expertise requirements. ✅ Cost-Effective Solutions: Reduce overhead costs without sacrificing quality or efficiency. ✅ Seamless Integration: We make outsourcing easy, ensuring smooth collaboration with your in-house team. ✅ Scalable & Flexible: Whether you need a small team or a full-scale operation, we grow with your business. ✅ Results-Driven Approach: We focus on real impact—helping you optimize operations and achieve your goals. Let’s Build Your Dream Team! Ready to unlock the power of smart outsourcing? Connect with us today and let’s build a high-performing, cost-efficient team that drives your business forward.

Founded: 2018

Company size: 11 - 50

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Job description

Position: Executive Assistant / Operations Assistant

Working Hours: US Hours (9am-5pm EST)

Full-Time, Remote Work.

Key Responsibilities

Provide day-to-day administrative and operational support to leadership.
Assist with bookkeeping coordination, including preparing and organizing financial information.
Support payroll coordination and time tracking to ensure accuracy of employee records.
Create and manage invoices and quotes for clients.
Track and manage inventory and operational supplies.
Maintain and update information across multiple systems including Xero, Tradify, and time tracking platforms.
Coordinate scheduling, task tracking, and operational follow-ups.
Communicate with customers regarding scheduling, invoices, and general service inquiries.
Monitor tasks and workflows to ensure items are completed and followed up on.
Help improve internal organization and processes as the company continues to grow.

Requirements

Previous experience as an Administrative Assistant, Executive Assistant, or Operations Assistant preferred.
Experience with invoicing, scheduling, and customer communication.
Comfortable working with multiple software systems and learning new tools quickly.
Experience with Xero, Tradify, or similar accounting/operations platforms is a plus.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Highly proactive, detail-oriented, and reliable.
Ability to identify tasks that require follow-up and take initiative without being prompted.
Experience supporting a service-based company is preferred.

Benefits

Comfortable working U.S. hours
Remote work from home

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.