Key Facts

Remote From:

Full time

English

Hard Skills

Lead Generation Calendar Management Monday.com Invoicing Digital File Management Proposal Development Accounting Software Client Services Telecare Instagram Content Google Drive Microsoft Dynamics CRM Keyboard Shortcuts Financial Management Online Communication Organizational Structure

Other Skills

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Administrative Functions
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Non-Verbal Communication
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Communication
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Time Management
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Detail Oriented
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Prioritization

ReWorks Solutions

About ReWorks Solutions

At ReWorks Solutions, we help businesses scale smarter by blending cost-effective outsourcing with high-performance teams and strategic operations. We don’t just fill positions—we handpick top talent and seamlessly integrate them into your workflow, ensuring efficiency, quality, and real results. Our proven process streamlines operations, reduces costs, and boosts productivity, giving U.S. and international businesses access to highly skilled professionals without compromising on quality. Whether you need a dedicated remote team or specialized support, we tailor our solutions to fit your business needs. Why Choose Us? ✅ Top-Tier Talent: We carefully curate professionals who match your company’s culture and expertise requirements. ✅ Cost-Effective Solutions: Reduce overhead costs without sacrificing quality or efficiency. ✅ Seamless Integration: We make outsourcing easy, ensuring smooth collaboration with your in-house team. ✅ Scalable & Flexible: Whether you need a small team or a full-scale operation, we grow with your business. ✅ Results-Driven Approach: We focus on real impact—helping you optimize operations and achieve your goals. Let’s Build Your Dream Team! Ready to unlock the power of smart outsourcing? Connect with us today and let’s build a high-performing, cost-efficient team that drives your business forward.

Founded: 2018

Company size: 11 - 50

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Job description

Position: Executive Assistant/Admin Assistant

Hours: Mon-Fri ( US hours - 9am-5pm EST)

Calendar & Scheduling:

Managing executives daily calendar
Scheduling meetings and calls with clients and leads
Sending reminders for meetings and follow-ups
Coordinating availability and rescheduling where necessary

Lead Management – Monday CRM:

Managing all incoming leads via Monday CRM
Contacting new leads via phone and email
Gathering client information and project requirements
Scheduling consultation calls between leads and the executive
Updating lead status and maintaining accurate CRM records
Following up with leads and rotating communication to maintain engagement
Keeping Executive updated on lead progress and priority clients

Client Communication:

Answering incoming calls via Dialpad
Responding to client queries and directing them accordingly
Following up with clients regarding appointments and information

Administrative Support:

Organising and maintaining files on Google Drive
Assisting with document organisation and updates
General administrative support for daily operations

Marketing & Social Media Support:

Assisting with posting enclosure projects on Instagram
Keeping social media updated with recent work

Finance Support:

Assisting with invoicing clients
Capturing invoices on QuickBooks
Supporting basic finance admin tasks

Additional Support:

Assisting with proposals
Providing daily reminders and operational support

Requirements

Proven experience as an Executive Assistant, Administrative Assistant, or similar role
Strong experience managing calendars, scheduling, and coordination across multiple priorities
Experience working with CRM systems (e.g. Monday.com or similar) and maintaining accurate records
Confident in lead management and client communication, including phone and email outreach
Excellent written and verbal communication skills in English
High level of organisation, attention to detail, and time management
Ability to prioritise tasks and work independently in a fast-paced, remote environment

Benefits

Comfortable working U.S. hours
Remote work from home

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.