Accounts Payable Associate I (Providence, RI) (58266)

Eligible applicants must live within a commutable distance to Providence, RI. This position would be a hybrid role, which means that you will typically spend 3 days of your work week working onsite and 2 days of your work week working from a remote location. You have applied to a hybrid position, and as such, you will be required to meet specific work from home requirements to support the business needs of AAA. This includes high speed internet access with minimum internet speed requirements.

Are you interested in joining a team that is continuously innovating to create the best experiences for members? Would you like to work for a company that has been rated a top employer and best place to work across the Northeast year over year? Do you want to be part of a company that is committed to giving back to the community?

At AAA Northeast, as we continue to grow, our mission remains the same: helping and serving is a way of life. It’s why we’ve earned the trust of millions, and why AAA Northeast has remained a resilient and reliable brand for over a century.

Processes high volume of accounts payable for numerous internal and external customers, meeting payment deadlines and ensuring procedural compliance; contacts vendors, contract facilities, members, or club employees to resolve discrepancies; prepares periodic reports; delivers Five Diamond Service during all transactions.

What you will do:

• Receives and reviews invoices for accuracy that are received via OCR, Email or USPS Mail, verifying that they comply with organizational and department policies for processing. Reconciles amounts owed by comparing invoices to POs or other records. Process special payment for Independent Service Providers, membership refunds or reimbursement, acting as Club representative in gathering additional information as necessary.
• Monitor individual and department shared email boxes, AP phone line and voicemails. Builds relationships with internal and external contacts and responds to inquiries from vendors. Researches and resolves general concerns or discrepancies. Assists external and internal customers with AP related issues. Keeps abreast of accounting and tax regulations that may impact Club procedures; actively seeks opportunities to enhance and deepen knowledge of technical aspects of field; develops comprehensive knowledge of various contracts, department policies, and procedures; reviews internal processes and procedures and makes recommendations to management for improved efficiencies.
• Utilizes department software to create and initiate daily or weekly settlement/payment runs for vendor/supplier payments; matching check copies to invoices and preparing the checks for mailing; contacts vendors to make PCard payments via email, fax, phone and online. Review and vet supplier change request for accuracy, including 1099 classification, utilize department software to submit supplier change request.
• Utilizes department software to code invoices with the correct spend category/expense budget line into the accounts payable system, ensuring appropriate assignment of coding and approver.
• Utilizes department software to extract all approved requests into the accounts payable system, ensuring appropriate assignment of payment due and discount dates.
• Review 1099 supplier reporting totals and reconcile actual reporting amounts for accuracy in preparation of annual filing. Reconcile auto-debited payments to invoices and other reconciliations as assigned.