KOB Solutions Virtual Assistant

Please Note: This job is being posted on behalf of Kerry Boehner (www.kobsolutions.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Kerry Boehner is the President of KOB Solutions, Inc., a boutique biotech and life sciences recruiting firm with more than two decades of experience placing highly specialized talent across the drug development lifecycle. Since launching in 2001, the firm has built its reputation by successfully completing complex searches that require scientific literacy, deep industry relationships, and patience to find the right long term fit. KOB Solutions focuses on quality and trust rather than volume, partnering closely with clients and candidates throughout the hiring process.

KOB Solutions is seeking a Virtual Assistant who is detail oriented, self directed, and comfortable supporting a relationship driven recruiting business. The right person will enjoy working independently while supporting the President of a thoughtful and experienced recruiting firm and will be aligned with the companys core values:

• Communicate with Clarity and Integrity

• Build Deep, Meaningful Relationships

• Pursue Excellence and Raise the Bar

• Protect Your Autonomy and Boundaries

This role will support recruiting operations, research, and communication, allowing the President to stay focused on client relationships and strategic recruiting work.

Some of your responsibilities will include:

• Draft candidate write ups based on the Presidents notes

• Proofread resumes and cover letters

• Conduct candidate searches using LinkedIn and internal databases

• Create and manage job postings

• Manage CRM activity, including updating records, logging activity, and communicating with the recruiter network

• Conduct internet research, including company and market research

• Perform data entry and database updates

• Assist with website updates

• Draft LinkedIn outreach or marketing content for review

• Research and purchase gifts for VIP contacts

In addition to the above, the ideal candidate must be/have:

• Strong attention to detail

• Excellent written communication skills

• Discretion when handling sensitive information

• Self directed and comfortable working independently

• Organized and reliable with strong follow through

• Patient and responsive in communication

• Assertive and comfortable sharing ideas and opinions

• Trustworthy and authentic

• Positive attitude with good energy

• Solutions oriented mindset with no negativity, complaining, or excuses

• Relationship focused and professional when communicating with clients and industry contacts

• Able to work with a direct communicator and independent business owner

• You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus!

• Google Workspace, including Gmail and Google Teams

• Microsoft Office

• WordPress

• Adobe

• AI tools such as ChatGPT and Claude

Position Details

• This is a 1099 contractor position

• The position will be 20-25 hours per week with the possibility of growing to more hours as needed

• Flexible hours with some overlap between 9:00 AM and 6:00 PM EST for meetings

• The pay rate is $28/hr. USD

• You must be able to pass a background check

• We are looking for someone to become a long-term (3+ years) team member

**Please do not contact Kerry Boehner or KOB Solutions, Inc. directly; doing so will disqualify your application***