Highly reliable and detail-oriented; always have the executive's back.
Proactive with initiative and problem-solving abilities; able to anticipate needs independently.
Tech-savvy with experience using Google Workspace, social media tools, and marketing platforms.
Creative mindset with proficiency in Canva and Photoshop for design work.
Requirements:
Provide proactive personal executive support: anticipate needs, manage calendars, and handle meeting bookings (including dance parties).
Coordinate travel, logistics, and event planning for meetings and dance parties.
Marketing and outreach: promote events via various channels, compile influencer and media contact lists, and conduct outreach via Instagram, emails, and social media.
Graphic design and content creation: edit and create artwork using Canva and Photoshop; ensure branding materials are visually appealing and aligned with company aesthetics.
Job description
About the Role:
We are looking for a highly organized and proactive Executive Assistant to act as an extension of our founder, ensuring smooth operations across multiple tasks. You’ll handle event bookings, marketing outreach, and creative design while keeping everything running seamlessly. If you love pop music, thrive in fast-paced environments, and have a sharp eye for detail, this role is for you!
Key Responsibilities:
Personal & Executive Support
Be the right-hand person to the executive, anticipating needs and handling tasks proactively
Ensure all branding materials are visually appealing and aligned with company aesthetics
Outreach & Communication
Find and reach out to potential contacts, partners, and event collaborators
Cold calling (optional for later stages)
Spanish-speaking is a plus but not required
Music & Pop Culture Awareness (Major Requirement)
Must be a consumer of pop music and passionate about the music industry
Stay updated on trends in pop culture and social media Ideal Candidate:
Highly reliable & detail-oriented – Must always have the executive’s back
Proactive & takes initiative – Ability to anticipate needs and solve problems independently
Tech-savvy – Experience with Google Workspace, social media tools, and marketing platforms
Creative mindset – Comfortable with Canva & Photoshop for design work
Strong communication skills – Experience in outreach, networking, and influencer relations
Loves music & entertainment – Passionate about pop culture, music, and events
Tools
Google Workspace (Docs, Sheets, Calendar, Gmail) – For document creation, email management, scheduling, and organizing Social Media Management Tools – Instagram, Hootsuite, Buffer for scheduling and managing outreach campaigns
Canva & Photoshop – For creating and editing graphics and marketing materials
CRM Tools – Mailchimp, Beehive, or similar for managing outreach and email campaigns
Task Management Tools – Notion, Trello, or Asana for managing projects, tasks, and event planning
Event Planning Tools – Eventbrite, Google Calendar, or similar for organizing and booking events
Communication Tools – WhatsApp, Zoom, Google Meet for communication and outreach
Research & Outreach Platforms – LinkedIn, Instagram, or industry-specific tools for influencer and media contact management
Music & Pop Culture Tools – Spotify, Apple Music, YouTube for staying updated on trends in pop culture and music
