Executive Secretary

This is a remote position.

The selected candidate will be fully responsible for managing complex executive schedules, including organizing, prioritizing, and monitoring all appointments, follow-ups, and strategic activities. This includes ensuring the smooth coordination of the daily executive agenda, preparing leaders for key discussions, aligning internal and external stakeholders, and managing all high-impact engagements with precision. The role also includes handling guest management, coordinating communication with distinguished guests, confirming attendance, arranging meeting logistics, preparing briefing notes, and ensuring a seamless and professional experience for all invitees.

The Executive Secretary will also be responsible for project coordination, ensuring that timelines, deliverables, and communications across technology and digital transformation projects remain aligned and on track. This includes tracking progress, preparing status reports, maintaining updated documentation, coordinating between departments, and ensuring all initiatives flow smoothly under executive supervision.

Strong communication skills are essential, including the ability to draft, proofread, and refine high-level emails, presentations, reports, and executive documents in both Arabic and English. The role requires preparing board materials, KPI updates, strategic notes, and supporting the executive team in decision-making processes.

This position demands unwavering discretion and the ability to handle highly sensitive and confidential information with impeccable judgment. The ideal candidate must possess advanced mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with strong proficiency in remote collaboration tools such as Microsoft Teams, Zoom, Slack, ClickUp, Trello, Concur, SAP, or CRM systems. Experience working in digital environments and the ability to learn and adopt new technologies quickly is essential.

We are looking for a proactive, resourceful, and solutions-driven individual who anticipates needs before they arise, resolves issues efficiently, and consistently maintains composure under pressure. The Executive Secretary must excel in multitasking, prioritizing workloads, managing deadlines, and upholding the highest standard of professionalism in a fully remote environment.

To excel in this role, the candidate must demonstrate exceptional organizational skills, excellent time management, strong problem-solving abilities, a high level of attention to detail, and the ability to communicate and collaborate effectively with diverse teams.

If you are a motivated and seasoned professional ready to take on a high-impact remote role within a leading organization in the technology and digital transformation sector, we encourage you to apply. Your expertise will directly support executive leadership, project delivery, guest relations, and the overall growth and excellence of the organization.

Requirements

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• 4–5 years of experience as an Executive Secretary, Administrative Assistant, or Executive Coordinator supporting C-level leadership.
  

• Previous experience in the technology, software, or digital transformation industry is highly preferred.
  

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  

• Strong command of Arabic and English (written and spoken).
  

• Excellent skills in virtual communication and remote coordination via Microsoft Teams, Zoom, Slack, and other collaboration tools.
  

• Proven ability to manage complex executive calendars, appointments, and high-level business activities.
  

• Strong experience in project coordination, documentation, and follow-up on deliverables.
  

• Ability to handle confidential information with the utmost professionalism and discretion.
  

• Exceptional organizational skills, attention to detail, and the ability to multitask effectively.
  

• Strong problem-solving capabilities with a proactive, resourceful approach.
  

• Ability to work within Riyadh time zone (9:00 AM – 5:00 PM) consistently.
  

• High level of professionalism, reliability, and commitment in a remote work environment.
  

Benefits

• Fully remote position, offering flexibility and comfort while maintaining professional structure.
  

• Fixed working hours aligned with Riyadh time (9:00 AM – 5:00 PM).
  

• Opportunity to work closely with a high-level executive team in the technology and digital transformation sector.
  

• A collaborative and supportive work culture that values continuous improvement and professional growth.
  

• Exposure to strategic projects, digital initiatives, and cross-departmental collaboration.
  

• Competitive compensation aligned with experience and performance.
  

• Opportunities for career development, skill enhancement, and involvement in leadership-level operations.
  

• Work-life balance supported through organized workflows and clear expectations.
  

• Access to premium digital tools and platforms to enhance productivity and remote efficiency.
  

• Recognition and reward programs based on performance and contribution.