Executive Assistant - Virtual Assistant

This is a remote position.

Virtual Rockstar is seeking a highly proactive and resourceful Executive Assistant to support the CEO of a fast-paced, mission-driven healthcare technology company. This fully remote position is an exceptional opportunity for an experienced EA who thrives in dynamic environments, operates with a high degree of professionalism, and is passionate about enabling innovation in health tech.

This is not just a calendar-and-email role—you’ll serve as a key partner to the founder, helping to streamline operations, improve internal coordination, and drive executive efficiency across a high-accountability, innovation-focused team.

About the Company

Our partner is building a transformative solution at the intersection of AI, healthcare, and functional medicine. The company empowers functional medicine providers with the tools, data, and infrastructure they need to deliver personalized, root-cause care at scale.

The team works with a startup mindset—collaborative, fast-moving, and results-oriented—while maintaining a deep commitment to professionalism, integrity, and patient impact.

Why You’ll Love This Role

• You’ll work directly with a visionary founder and executive team shaping the future of functional medicine
  

• Your work will directly support better healthcare outcomes and business transformation
  

• You’ll be empowered to build systems and bring structure to a high-impact, high-autonomy role
  

• You'll gain exposure to innovation at the intersection of AI, healthcare, and entrepreneurship
  

Responsibilities

You will serve as the founder's right-hand, working across internal operations, communications, and project coordination to remove bottlenecks and accelerate growth. Specific responsibilities include:

• Executive Support
  

• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
  

• Triage and prioritize executive inboxes and messages
  

• Prepare agendas, take meeting notes, and track action items and follow-ups
  

• Plan travel and logistics
  

• Draft internal and external communications
  

• Project & Operations Support
  

• Track and follow up on key deliverables and cross-functional projects
  

• Assist in creating and maintaining Standard Operating Procedures (SOPs)
  

• Conduct research and vendor comparisons
  

• Organize digital files and maintain shared drives
  

• Help coordinate investor, partner, and client meetings
  

• Workflow Optimization
  

• Support executive time management and document handling
  

• Anticipate needs and proactively resolve scheduling, communication, and task-related roadblocks
  

• Assist with webinar and event logistics
  

Tools You’ll Use

You’ll be immersed in a modern and efficient tech stack, including:

• Google Workspace (Docs, Sheets, Drive, Calendar)
  

• Slack, Zoom, SMS
  

• Trello, Monday, GoHighLevel
  

• Calendly
  

• Otter.ai
  

• Figma
  

• QuickBooks Online, Helcim
  

• Dropbox
  

• ChatGPT
  

• Internal EHR/PM platform (Bioinsights)
  

Requirements

• Minimum 3 years of experience as an Executive Assistant, preferably in a startup, health tech, or high-growth environment
  

• Exceptional written and verbal communication skills
  

• Highly organized with strong attention to detail and follow-through
  

• Comfortable juggling multiple priorities in a fast-moving, remote environment
  

• Tech-savvy and quick to adopt new tools and systems
  

• Experience drafting SOPs, preparing presentations, and supporting team coordination
  

• Comfortable working Eastern U.S. business hours
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families in the Philippines.