Executive Assistant - Virtual Assistant

This is a remote position.

Virtual Rockstar is hiring a full-time Executive Assistant to support the leadership of a premier valet and hospitality staffing company.

We are seeking a tech-savvy, highly organized Executive Assistant to serve as a right-hand partner to the leadership team. This role blends executive administrative support, operational coordination, and marketing/social media tasks, while also handling responsibilities unique to the client’s valet operations.

About Our Client:

The Executive Assistant will help streamline business processes, manage communication, oversee scheduling, and contribute to marketing and reporting tasks that support both the executive and the wider company.

This client is dedicated to more than just parking cars — their mission is to provide exceptional, customer-focused valet and hospitality services across hotels, restaurants, healthcare, casinos, private events, and corporate settings. Their valets and staff are trained to deliver professional, personalized first and final impressions, building long-term client relationships through customer care, employee support, and value-driven service.

Responsibilities

Executive & Administrative Support

• Manage and organize the executive’s calendar and inbox.
  

• Book appointments and coordinate meetings.
  

• Support travel planning and create detailed itineraries.
  

• Assist with event coordination and scheduling.
  

• Data entry and tracking (e.g., time tracking from MOD reports).
  

• Manage executive schedule and organize email communications.
  

• Handle QuickBooks data entry.
  

• Assign training modules in the LMS and track completion.
  

• Calculate and track on-time bonuses.
  

• Email applicant references.
  

Marketing & Visibility Support

• Manage and schedule social media content across multiple platforms.
  

• Create and edit Reels and short-form videos using CapCut.
  

• Monitor social media trends and apply them to engagement strategies.
  

• Build and grow online communities through consistent engagement.
  

• Track and analyze social media and campaign performance.
  

• Manage and optimize Go HighLevel campaigns, automations, and CRM workflows.
  

• Plan, launch, and monitor Facebook Ad campaigns.
  

• Support podcast guest booking and outreach.
  

• Assist with event promotion and content creation.
  

Personal Assistant Tasks

• Book personal and family-related travel.
  

• Schedule personal appointments.
  

• Handle online shopping, gift research, and purchasing.
  

• Organize family events and reminders.
  

Tools & Platforms You’ll Use

• Google Workspace (Docs, Drive, Calendar)
  

• Social Media Platforms (Instagram, TikTok, Facebook, LinkedIn, YouTube Shorts, etc.)
  

• CapCut & Canva (video and graphic editing)
  

• Go HighLevel (CRM, automations, funnel building)
  

• Facebook Ads Manager (campaign creation & reporting)
  

• QuickBooks (financial data entry)
  

• LMS tools for training assignment tracking
  

Requirements

• Highly organized, proactive, and detail-oriented.
  

• Strong communicator with excellent written and spoken English.
  

• Confident in daily face-to-face communication (Zoom/video calls).
  

• Experience in executive support, marketing, or business operations.
  

• Skilled in short-form video creation and editing.
  

• Familiarity with Go HighLevel CRM and campaign management.
  

• Hands-on experience with QuickBooks data entry.
  

• Strong analytical skills for reporting and KPI tracking.
  

• Tech-savvy and adaptable to new systems.
  

• Professional, trustworthy, and discreet.
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families across the globe.