Role overview

Qualifications

University degree (or strong interest in science)
Excellent written and communication skills
Proficient in Excel and passionate about optimizing processes through spreadsheets
Team-oriented with strong collaboration and interest in stability/work-life balance

Responsibilities

Organize and manage clinical and scientific literature databases using Excel to ensure smooth information flow, data analysis, and identify improvement opportunities
Provide administrative support to the scientific team and optimize processes
Support software validation and the scientific team in a quality-oriented, continuous improvement environment
Create clear, easy-to-understand scientific documentation and provide initial client/provider support, including leveraging Excel for data analysis or reporting

Key facts

Remote from: Anywhere
Full time
Administrative Assistant
English

Hard skills

Scientific Writing Analytics Database Management Process Optimization System Level Troubleshooting Software Validation Client Services Internal Documentation Process Improvement Continuous Improvement Process Online Communication Organizational Structure

Other skills

Microsoft Excel
Quality Assurance
Problem Reporting
Communication
Teamwork
Detail Oriented
Reliability
Creativity
Problem Solving

About the company

ITClinical

Contract Research Organizations (CRO)

ITClinical is a consulting company specialised in three main areas:* Information Technologies for the health and pharmaceutical industriesOur portfolio includes software for Pharmacovigilance activities, Clinical Trial randomisation (IRT/IWRS/IVRS) and Stock Management, and Clinical Trial eCRF/EDC.* Technical translationsWith a multidisciplinary team conveying experts in IT, pharmaceutical/medical fields and language we take the “translation” concept to the next level applying it not only to languages, but also to bridge Life Sciences with IT and Language Services. * Scientific consultancyOur team of experts will assist you through each step of clinical development and regulatory stages (pre- and post-approval).* Monitoring and Auditing Activities Our local monitoring and auditing teams can help you run a successful trial in Portugal!

Company details

Company typeSME

IndustryContract Research Organizations (CRO)

Company size11 - 50

Links

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Job description

This is a remote position.

Do you enjoy science and have a knack for organization, especially with spreadsheets?

ITClinical, a leading healthcare IT company in Lisbon, seeks a reliable and detail-oriented Scientific Administrative Assistant to join our established team. This position offers a steady work environment and the chance to contribute meaningfully to a vital field, perfect for someone who values stability, collaboration, and using their Excel skills to optimize work processes.

Become a Database Master! You'll organize and manage our clinical and scientific literature databases using your Excel skills to ensure smooth information flow, efficient data analysis, and identify opportunities for improvement.
Support Our Team Effort! Assist our scientific team with administrative tasks and an eye for optimising processes.
Focus on Quality & Efficiency! Support software validation and scientific team in a quality oriented environment always aimed at continuous improvement.
Write for Clarity! Craft clear and easy-to-understand scientific documentation.
Interact with clients and providers! Be the first line of support when helping customers and solve problems in a creative way.
Contribute Your Knowledge & Skills! Offer scientific input when needed and support the IT team with ongoing projects, potentially including using Excel for data analysis or reporting.

Requirements

Who You Are:

Hold a university degree (or a strong interest in science!).
Possess excellent written and communication skills.
Enjoy using Excel and have a passion for optimizing work processes through spreadsheets.
Thrive in a team environment and value collaboration.
Seek a stable position with a focus on well-being and work-life balance.

Benefits

Why ITClinical?

Make a Meaningful Impact! Contribute to impactful projects that improve healthcare globally.
Gain Valuable Skills! Learn from experienced professionals in a supportive environment and hone your Excel expertise.
Enjoy a Positive Work Environment! Be part of a collaborative team with a focus on stability.
Find Work-Life Balance! We offer a well-rounded position with predictable hours.

Ready for a Stable and Rewarding Career?

Send your CV and a cover letter explaining why you're a great fit!

Salary: 12000-18000