Syntax is a leading Managed Cloud Provider for Mission Critical Enterprise Applications and has been providing comprehensive technology solutions to businesses of all sizes since 1972. Syntax has undisputed strength to implement and manage ERP deployments (Oracle, SAP) in a secure and resilient private, public or hybrid cloud. With strong technical and functional consulting services, and world-class monitoring and automation, Syntax serves some of North America’s largest corporations across a diverse range of industries. Syntax has offices worldwide, and partners with Oracle, SAP, AWS, Microsoft, IBM and other global technology leaders.
Summary of Responsibilities
The Primary responsibilities of the Accounts Payable Specialist include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, pay attention to invoices currently due for payment and notify management, and resolving vendor issues. Duties also include monitoring concur system for employee expense approvals. This position requires a large degree of attention to detail, as we have a large amount of vendors throughout Canada, US, Swiss, South Africa, France & Morocco
Essential Job Functions
- - Experience in managing the process of introducing invoices from the United States, Switzerland, South Africa, France, and Morocco.
- Optimize the account payable function by proposing and implementing new processes
- Distribute to project managers or appropriate corporate personnel for approval
- Maintain the vendor master file, ensuring all credentials are up-to-date, so that correct Tax ID and addresses and phone numbers for vendors are obtained
- Assist the project managers with questions about invoices and payments on subs and suppliers on their jobs
- Review the approved employee expense reimbursements from Concur and enter SAP for payment
- Resolve Concur admin task, provide support to employee questions
- Download invoices from portal to ensure completeness
- Check for proper sales tax charges (Master different tax requirements throughout)
- Check for proper approval of returned invoices
- Enter "on demand/daily/weekly" invoices, including employee expense reimbursements from concur, into SAP
- Review open A/P to propose what should be paid on the by-weekly payment batch and approve by assistant controller
- Set up monthly and quarterly recurring invoice payments in payment file
- Reconcile vendor statements and the AP subledger as needed
- Assist with month-end and year-end closing activities related to accounts payable
- Support audit requests by providing documentation and explanations as required
- Compliance & Controls
- Ensure compliance with internal controls, company policies, and applicable tax regulations for different countries
Position Requirements
- Critical thinking, problem solving abilities.
- Ability to work in a team environment as well as independently and be self-driven
- Ability to meet deadlines and work well under pressure
- Excellent interpersonal and organizational skills
- Excellent computer skills in a Microsoft Windows environment
- Time management skills
Qualifications and Experience
- Experience working with SAP S/4HANA
- Associate degree in Finance/Accounting/Business administration
- 3 to 5 years’ experience in accounts payable
- Proven capabilities in multi-tasking, problem-solving, and prioritizing workloads
- Ability to do process optimization
Language
- English: Fluent, spoken and written
- Spanish
Why Syntax?
Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world's most advanced manufacturing facilities based on SAP S/4HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.
- Competitive, above-average compensation
- Global tourist: With us, you can also work from abroad from time to time
- Flexible working time models, home office
- Attractive benefits, e.g. company pension scheme or various health offers
- A modern environment in which the "you" is part of it
- Open feedback culture, flat hierarchies and a motivated team
- Individual career planning with continuous training and coaching on the job
You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team!
