Key Facts

Remote From:

Full time

Junior (1-2 years)

English

Hard Skills

Process Management Project Coordination Stakeholder Analysis Systems Integration Software Maintenance Company Administration Project Layout Milestones (Project Management) Process Improvement Process Optimization +14 more

Other Skills

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Quality Control
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Timelines
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Distributed Team Management
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Non-Verbal Communication
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Accountability
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Collaboration
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Time Management
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Proactivity
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Detail Oriented

Roles & Responsibilities

At least 1 year of experience in cross-functional coordination, operations, and administration
Experience supporting multiple stakeholders and managing competing priorities
Exceptional written and verbal communication skills
Ability to work across time zones with U.S. teams and execute from existing templates while proactively improving processes

Requirements:

Coordinate multiple concurrent projects by tracking timelines, deliverables, and action items, ensuring accountability and tight execution standards
Build and maintain centralized dashboards with progress, milestones, risks, and ownership, providing real-time updates for stakeholder views
Provide consistent stakeholder updates and documentation, ensuring alignment across clients and internal teams and coordinating meetings across EST/PST
Support systems automation by maintaining project templates, dashboards, and integrations, and proactively improving workflows while preserving effective processes

LAdmins

Human Resources, Staffing & Recruiting

About LAdmins

At LAdmins, we believe in the power of personalized talent search. Our philosophy is centered on a curated, hand-picked approach, with the goal of presenting you with candidates who are nearly perfect fits for your needs. We understand that the process of screening and evaluating candidates can be time-consuming and overwhelming, which is why our focus is on minimizing your time investment. Our team of experts draws on real-world experience in sourcing top-tier talent for the group of companies that LAdmins is a part of. All of LAdmins processes have been homegrown first for internal use to give us an advantage in advancing our group of companies forward. We translate that same skill set into the LAdmins competency that you can leverage for your own company. With our hand-picked approach, you can trust that you're getting the best possible candidates to meet your specific needs. We're committed to providing you with exceptional service and results, so you can focus on what matters most - growing your business.

Company type: Startup

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

Executive Assistant

Location: Remote — Philippines (with daily collaboration across U.S. and global teams)
Employment Type: Full-time

Help us keep complex, multi-workstream projects running smoothly. As an Executive Assistant, you’ll support project coordination across clients and internal departments, ensuring timelines, reporting, and execution rhythms stay organized and on track.

Benefits and Compensation:

Permanent Work from Home
Paid Time Off
Monthly Performance Bonus
Annual Bonus
Health Allowance

What You’ll Do

Project coordination (client / department):
Support multiple concurrent projects by tracking timelines, deliverables, and action items. Ensure accountability across stakeholders and maintain tight execution standards.
Dashboard & workflow management:
Build and maintain centralized dashboards that provide clear visibility into progress, milestones, risks, and ownership. Ensure accuracy and real-time updates, especially for stakeholder-facing views.
Stakeholder reporting & communication:
Provide consistent updates, maintain organized documentation, and ensure all stakeholders remain aligned. Overlap with U.S. time zones (EST or PST) for meetings and timely follow-through.
Systems & automation support:
Help maintain project templates, dashboards, and integrations. Improve workflows while preserving systems that already work effectively.
Long-term engagement support:
Assist with complex, multi-workstream engagements that may extend long term. Coordinate across distributed teams to ensure smooth collaboration and delivery.
Process improvement & quality control:
Identify gaps, reduce friction, and proactively suggest workflow enhancements. Maintain a high standard of detail and organization, particularly in shared dashboards.

What You’ll Bring

At least 1 year of experience in cross-functional coordination, operations, and administration
Experience supporting multiple stakeholders and managing competing priorities
Exceptional attention to detail and follow-through
Strong written and verbal communication skills
Comfort working across time zones with U.S. teams
Ability to execute from existing templates while proactively improving processes