Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Proposal Writing Proposal Development HubSpot CRM Prospect Management Document Formatting Government Contracting Adobe Creative Cloud Risk Analysis Microsoft Dynamics CRM Win-Loss Analysis +2 more

Other Skills

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Microsoft Excel
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Adaptability
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Communication
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Time Management
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Detail Oriented

Roles & Responsibilities

4-8+ years of proposal coordination, RFP writing, or government contracting experience
Experience drafting proposal narratives
Strong skills in Microsoft Word (advanced formatting), Excel, and Adobe Acrobat
Experience with HubSpot or other CRM systems

Requirements:

Coordinate end-to-end RFP submissions across multiple service divisions, ensuring 100% on-time submission for approved opportunities
Draft initial proposal narratives and prepare complete submission packages including forms, pricing, certifications, and attachments
Manage submission portals for agencies, counties, and healthcare partners, and maintain centralized RFP tracker and CRM records (HubSpot)
Manage registrations and certifications for GSA, CMAS, NASPO, and other cooperative purchasing vehicles, and monitor renewal deadlines

LAdmins

Human Resources, Staffing & Recruiting

About LAdmins

At LAdmins, we believe in the power of personalized talent search. Our philosophy is centered on a curated, hand-picked approach, with the goal of presenting you with candidates who are nearly perfect fits for your needs. We understand that the process of screening and evaluating candidates can be time-consuming and overwhelming, which is why our focus is on minimizing your time investment. Our team of experts draws on real-world experience in sourcing top-tier talent for the group of companies that LAdmins is a part of. All of LAdmins processes have been homegrown first for internal use to give us an advantage in advancing our group of companies forward. We translate that same skill set into the LAdmins competency that you can leverage for your own company. With our hand-picked approach, you can trust that you're getting the best possible candidates to meet your specific needs. We're committed to providing you with exceptional service and results, so you can focus on what matters most - growing your business.

Company type: Startup

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

Position: Proposal Coordinator
Location: Remote — Philippines (with daily collaboration across U.S. and global teams)
Reports to: RFP Manager (Proposal Strategy & Operations)
Employment Type: Full-time

About the Role

We are seeking a highly organized Proposal Coordinator to support government and healthcare RFP submissions. This role ensures proposals are submitted on time, compliant, and professionally assembled while helping expand strategic purchasing registrations and certifications.

Benefits & Compensation

Permanent Work From Home
Paid Time Off (PTO)
Monthly Performance Bonus
Annual Bonus
Health Allowance

Key Responsibilities

Proposal Coordination

Coordinate end-to-end RFP submissions across multiple service divisions.
Ensure 100% on-time submission for approved opportunities.
Draft initial proposal responses and narrative sections for review.
Prepare complete submission packages including forms, pricing, certifications, and attachments.
Manage submission portals for agencies, counties, and healthcare partners.

Opportunity Research & Reporting

Prepare Go/No-Go summaries including contract value, term, incumbent information, and risks.
Maintain the centralized RFP tracker, deadlines, and CRM records (HubSpot).
Support win/loss reporting and proposal documentation.

Registrations & Certifications

Manage registrations for GSA, CMAS, NASPO, and other cooperative purchasing vehicles.
Maintain and track business certifications such as WBE, MBE, and Small Business designations.
Monitor renewal deadlines and required documentation.

Qualifications

4–8+ years of proposal coordination, RFP writing, or government contracting experience.
Experience drafting proposal narratives.
Familiarity with GSA, CMAS, or cooperative purchasing vehicles preferred.
Strong skills in Microsoft Word (advanced formatting), Excel, and Adobe Acrobat.
Experience with HubSpot or other CRM systems.
Excellent written English and strong attention to detail.
Ability to work independently in a fast-paced environment.