Key Facts

Remote From:

Full time

Senior (5-10 years)

English

Hard Skills

Calendar Management Meeting Facilitation Expense Reports Taking Meeting Minutes Event Tracking Operations Support Systems Expense Management Executive Conversations Internal Communications Project Coordination +5 more

Other Skills

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Agenda (Meeting)
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Report Writing
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Leadership Development
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Professionalism
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Non-Verbal Communication
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Adaptability
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Accountability
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Multitasking
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Client Confidentiality
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Time Management
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Decisiveness
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Detail Oriented
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Social Skills
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Problem Solving

Roles & Responsibilities

5-7 years of experience in executive support, project coordination, operations, or a related role
Strong organizational and time management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and adapt in a fast-changing environment

Requirements:

Manage complex executive calendars, scheduling, and meeting coordination for C-suite leaders
Organize ELT meetings, including agendas, meeting materials, notes, and action-item tracking
Monitor and follow up on action items and priorities established by executive leadership
Assist with executive presentations, reports, and internal communications as needed

PointAbout Inc.

About PointAbout Inc.

PointAbout is now 3Pillar Global. VIsit us at http://www.3pillarglobal.com. You can also follow us on http://www.linkedin.com/company/3pillar-global The company creates iPhone, iPad, Android, Blackberry, and Windows Phone 7 applications for brands as well as enterprise internal use. We've designed and developed native applications for clients like the Social Security Administration, US Army, The Outdoor Channel, PBS, Arinc, the Washington Post, Intelsat, Carfax, Huffington Post, OnStar, Cars.com, and many others. We provide mobile strategy planning, advisory, ideation, mobile product concepting, and feature/release planning for consumer and enterprise mobile.

Founded: 2018

Company size: 501 - 1000

Website LinkedIn See all jobs →

Job description

We are seeking a highly organized, proactive, and communication-oriented professional to support the C-suite leadership team in a growing and fast-paced environment. This role will focus on executive support fundamentals, including calendar management, travel coordination, expense reporting, meeting logistics, and follow-through on leadership team priorities.

This position is ideal for a high-potential professional who has experience in project coordination or operations and is looking to grow into a broader strategic support role over time. The successful candidate will work closely with the Executive Leadership Team (ELT) and help drive organization, accountability, and communication across key initiatives.

Key Responsibilities

Manage complex executive calendars, scheduling, and meeting coordination for C-suite leaders. Organize ELT meetings, including agendas, meeting materials, notes, and action-item tracking
Monitor and follow up on action items and priorities established by executive leadership
Support communication and coordination across departments and project teams
Assist with executive presentations, reports, and internal communications as needed
Maintain confidentiality and professionalism in handling sensitive business matters
Identify opportunities to improve administrative and operational processes

Qualifications

5-7 years of experience in executive support, project coordination, operations, or a related role
Strong organizational and time management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and adapt in a fast-changing environment
Professional presence and strong interpersonal skills
Experience supporting senior leaders or cross-functional teams preferred
Proficiency with Microsoft Office Suite, Google Workspace, expense management, and scheduling tools
Demonstrated initiative, accountability, and problem-solving ability

Ideal Candidate Profile

The ideal candidate is someone with strong foundational administrative and coordination skills who also demonstrates leadership potential, sound judgment, and the ability to build relationships across teams. This role is designed for an individual interested in growing over time into a broader strategic support through hands-on exposure to executive operations and leadership collaboration.

Benefits