This is a remote position.
Job Summary:
The ideal candidate will be responsible for various financial and administrative tasks, including invoicing, payroll, expense management, and tax preparation. Proficiency in QuickBooks and Excel is essential, along with a thorough understanding of US tax regulations.
Key Responsibilities:
Invoicing and Payments:
Generate and send invoices to clients via SAP Ariba and QuickBooks.
Review and approve invoices from internal and external contractors.
Execute accurate and timely processing of payroll on Wise and QuickBooks.
Oversee invoicing, collections, and payments to vendors, maintaining accurate records and accounts receivable/payable.
Document financial transactions by entering account information.
Contract Management:
Review and sign off on employment contracts.
Attendance and Expense Management:
Monitor team attendance and time logs.
Cross-check attendance with invoices.
QuickBooks Management:
Create and send invoices via QuickBooks.
Set up, monitor, and manage bills in QuickBooks.
Conduct monthly reconciliation for five accounts in QuickBooks.
Manage the setup of new employees in QuickBooks for onboarding.
Prepare, analyze, and present monthly reconciliation reports and financial statements, including profit and loss statements, balance sheets, and cash flow statements.
Perform monthly categorizations for five accounts.
Conduct balance sheet and profit & loss reconciliations.
Review and approve expenses.
Payroll and Benefits Management:
Manage the benefits and Paid Time Off (PTO) for employees.
Address employee inquiries related to payroll, benefits, and PTO.
Assist employees with any concerns or issues they have regarding their benefits, compensation, or attendance.
Ensure employees are well-informed of their benefits, entitlements, and company policies.
Provide guidance and resolve issues in a timely and professional manner.
Tax Preparation:
Manage tax-related activities, including the preparation and filing of USA 1040 and 1120S and ensuring adherence to tax regulations, especially with the federal, state, and local financial legal requirements of the United States.
Salary Calculator Management:
Manage, develop, and improve the salary calculator.
Must be an expert in Excel.
Required Qualifications:
Bachelor’s Degree in Accounting, Finance, or related field.
2-4 years of proven experience as an Accountant, preferably in a Life Sciences Consulting or Staffing environment.
Experience in US accounting principles, regulations, and financial reporting.
Proficiency in accounting software (QuickBooks, SAP Ariba, and Wise).
Microsoft 365 suite of applications.
Strong Microsoft Excel including report production.
Strong analytical and problem-solving skills.
Excellent communication, time management and interpersonal abilities.
Attention to detail and high accuracy in work.
Good communication skills both written and oral.
Self-motivated and able to work independently with minimal supervision
Preferred Qualifications but Not Required:
CPA License
In-depth knowledge of US taxation
Ideal Candidate:
The ideal candidate is a proactive, self-motivated professional with the ability to work independently and manage responsibilities with minimal supervision. They are dependable, highly organized, and capable of prioritizing tasks to meet deadlines without constant oversight. Additionally, they should have strong analytical and problem-solving abilities, excellent communication, time management, and interpersonal skills, and an exceptional attention to detail and high accuracy in their work. The ideal candidate will be proactive, reliable, and capable of working independently, ensuring all tasks are completed with precision and professionalism.
Other Details:
Contract Setup: Independent Contractor agreement (renewable every 12 months)
Schedule: 8:00 PM to 4:00 AM Manila Time (Fixed)
Work Setup: Fully Remote, must be based in the Philippines
Equipment: Not provided, use your own desktop/laptop computer, no work screen-tracking software installation requirement
