Role overview

Qualifications

HubSpot Enterprise proficiency, including Workflows, Custom Objects, and Breeze AI Content Agent
AI-native workflow mindset, prioritizing AI/productized services over manual labor
Healthcare experience or HIPAA compliance understanding in medical contexts (TMS, Ketamine, Psychiatry)
Data-driven approach focusing on CPA and conversion rates rather than vanity metrics

Responsibilities

AI Content Orchestration: Use HubSpot Breeze to generate localized landing pages for 15 states and clinical blogs; audit for medical accuracy (E-E-A-T) and brand voice
Productized Service Oversight: Monitor Ranked.ai deliverables and audit weekly PPC reports to ensure healthy CPA and effective negative keywords filtering
Reputation GEO-SEO: Manage KiwiHealth reviews and ensure Virtual Proximity listings are accurate across 15 states (HIPAA-compliant)
Closed-Loop Reporting: Maintain a HubSpot Enterprise dashboard tracking the journey from Ad Click to Booked Appointment to 5-Star Review

Key facts

Remote from: Philippines, Africa
Part time
Marketing Operations Manager
English

Hard skills

Conversion Marketing Microsoft Dynamics CRM Product Marketing Business Operations Auditing Integrated Reporting

Other skills

Communication
Analytical Thinking

About the company

Assist World

Staffing & Recruiting

Company details

IndustryStaffing & Recruiting

Links

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Job description

About the Role

We are a high-growth psychiatric practice that is expanding to 15 states via telemedicine, alongside a specialized physical clinic in Fairfax, VA (focused on TMS and Ketamine).

We have moved away from traditional agency models to a high-efficiency AI-Augmented Stack. We are looking for an Operations Manager to "pilot" this machine. You are not responsible for manual content writing or manual keyword bidding; you are responsible for orchestrating tools and ensuring clinical ROI.

The Tech Stack You Will Manage

CRM: HubSpot Enterprise (including Breeze AI / Content Hub).

Ads & Technical SEO: Ranked.ai (Managed PPC & SEO).

Local/State SEO & Reviews: KiwiHealth (Virtual Proximity Engine).

Project Management: ClickUp.

Key Responsibilities

Key Responsibilities

AI Content Orchestration: Use HubSpot Breeze to generate localized landing pages for 15 states and clinical blogs. You will audit these for medical accuracy (E-E-A-T) and brand voice.

Productized Service Oversight: Monitor Ranked.ai deliverables. Audit their weekly PPC reports to ensure our Cost Per Acquisition (CPA) remains healthy and negative keywords are being filtered.

Reputation & GEO-SEO: Manage KiwiHealth to respond to patient reviews (HIPAA-compliant) and ensure our "Virtual Proximity" listings are accurate across 15 states.

Closed-Loop Reporting: Maintain a HubSpot Enterprise dashboard that tracks the journey from "Ad Click" to "Booked Appointment" to "5-Star Review."

Requirements

HubSpot Enterprise Proficiency: You must understand Workflows, Custom Objects, and the Breeze AI Content Agent.

AI-Native Workflow: You prefer using AI and productized services over manual labor.

Healthcare Experience (Preferred): Understanding of HIPAA compliance and medical search intent (TMS, Ketamine, Psychiatry).

Data-Driven: You focus on CPA and Conversion Rates, not "vanity metrics" like clicks or impressions.

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM!

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