Key Facts

Remote From:

Full time

Senior (5-10 years)

English

Hard Skills

Calendar Management Cost Accounting Event Scheduling Stakeholder Communications Operational Planning Meeting Facilitation Microsoft SharePoint Online Communication

Other Skills

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Video Conferencing
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Microsoft Excel
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Microsoft PowerPoint
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Microsoft Word
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Microsoft Outlook
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Decision Making
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Client Confidentiality
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Professionalism
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Non-Verbal Communication
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Adaptability
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Ability To Meet Deadlines
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Time Management
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Interpersonal Communications
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Teamwork
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Proactivity
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Decisiveness
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Personal Integrity
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Organizational Skills
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Detail Oriented
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Prioritization
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Self-Motivation

Roles & Responsibilities

5+ years of experience assisting at the executive level
5+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
Bachelor's degree or 6+ years work experience in an administrative assistant role
Ability to handle confidential information with discretion and deal with professionals inside and outside the company

Requirements:

Provide proactive executive support for two EU-based directors
Manage complex calendars and travel arrangements across multiple time zones
Coordinate global schedules and meeting logistics, including video conferencing and conference calls
Assist with expense reimbursements and event coordination (team meetings, offsites, morale events), catering and supply orders

WORKOO.NET

Human Resources, Staffing & Recruiting

About WORKOO.NET

WORKOO.NET: HR OTHERWISE ... Workoo is a human resources exhibition platform, a saas designed for the easy enhancement of skills of all kinds. Only the essenciel is displayed, it is not a social network. People pay $1 a year to be professionally exposed worldwide. THE PROBLEM THAT GENERATES THE IDEA: AN INCOMPLETE PROCESS... Information is the only weapon of economic wars of this time, and more importantly the enhancement of information. Workoo is now the leader of a sector Bitterly behind the technological advance of the world, which of course is expensive for humanity. Very often hired under an instant need, the staff is recruited on the basis of somes few elements, while it is still sorely lacking informations about their real abilities. Too late often when we get there, we do with and we adapt. But it's not at the post to adapt to the incompetences of the person, it's up to the person to be adaptable to the job. Thus, the profiles genuinely correspondents are referred to sectors that are inappropriate to their skills and abilities by, and the vicious circle begins again. AN EFFICIENT SOLUTION: HR OTHERWISE ... For humanity we have totally redesigned the model of direct recruitment, since the best way to predict future is to create it. We started on the basis of real information necessary for the development of a skill, what does it matter at what level it is? We have a set, which effectively responds to all fields of view that leads to a recruitment of profiles corresponding for the success of all.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

DESCRIPTION

Amazon AIGC PXT has an exciting opportunity for an Executive Assistant looking to jump into the fast-paced world of ads. This role will support two directors within a Vice Presidents org, providing unique exposure to some of Amazons most innovative and interesting partnership engagements. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results, and exceeding expectations is important. Candidates should thrive under pressure, have an interest in strategic business, andmost importantlypossess a good sense of humor (our team prides itself on its fun culture!).

This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Key job responsibilities

Responsibilities Include But Are Not Limited To

Effectively and proactively providing support for two EU-based directors
Complex calendar management
Expense reimbursement
Coordinate global schedules, travel arrangements, and seamless meeting logistics such as video conferencing and conference calls for internal and external meetings.
Assist with event coordination (including team meetings, offsites, and morale events)
Catering and supply orders

Basic Qualifications

5+ years of experience assisting at the executive level or equivalent
5+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint

Preferred Qualifications

Bachelors degree or 6+ years work experience in an administrative assistant role
Positive, proactive and very detail oriented and driven to succeed
Ability to handle confidential information with discretion and deal with professionals inside and outside the company
Experience with reconciling expenses, booking travel, and exercising sound judgement
Exceptional written, verbal, and interpersonal communication skills
Ability to work in a highly ambiguous environment
Management of complex calendar and scheduling to support teams in multiple locations in multiple time zones
Ability to look around corners and anticipate needs or areas for improvement
Act as a trusted business partner to Directors and management
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Work closely with the leadership team and other Executive Assistants to provide support to the organization