Looking for Philippines-based candidates
Job Role: Executive Assistant
Compensation range: $1,000 AUD - $1,500 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a commercial design and construction firm specialising in end-to-end workspace transformations. They deliver tailored fitout solutions across office, retail, and industrial environments, managing projects from concept design through to construction and handover. Their focus is on creating functional, high-quality spaces that align with client brand identity, operational needs, and project timelines.
Role Overview:
We're looking for a proactive and highly organised Executive Assistant to support one of the directors with day-to-day administrative and operational tasks. This role is ideal for someone who enjoys keeping things organised, staying one step ahead, and helping a busy team operate efficiently. You'll be responsible for managing schedules, coordinating meetings, handling communications, and supporting project administration while working closely with internal and external stakeholders.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- Monitor and organise emails, draft responses, and follow up on action items.
- Prepare meeting agendas, take meeting minutes, and track outstanding tasks.
- Coordinate travel arrangements, accommodation, and itineraries when required.
- Assist with document preparation, reports, presentations, and correspondence.
- Maintain organised digital files, project documentation, and company records.
- Support project administration by coordinating with clients, suppliers, and contractors.
- Assist with invoicing, expense tracking, and general administrative tasks.
- Help develop and maintain standard operating procedures (SOPs) and administrative processes.
- Identify opportunities to improve workflows and take ownership of recurring administrative responsibilities.
Requirements
Required Skills and Qualifications
- At least 3 years of experience as an Executive Assistant supporting Australian business or international clients.
- Experience supporting executives, business owners, or leadership teams.
- Excellent organisational and time management skills with strong attention to detail.
- Strong written and verbal English communication skills.
- Ability to manage multiple priorities and work independently in a remote environment.
- Proficiency with Microsoft Office, Google Workspace, Outlook, and collaboration tools such as Slack or Microsoft Teams.
- Experience with calendar management, inbox management, meeting coordination, and travel bookings.
- Comfortable learning and using AI tools such as ChatGPT, Claude, or similar to improve productivity, workflow, and processes.
- Strong problem-solving skills with a proactive and solutions-focused mindset.
- Reliable internet connection and a dedicated home office setup.
- Ability to work confidently with minimal supervision in a fast-paced environment.
Nice to Have
- Experience within the construction, architecture, engineering, or commercial fit-out industry.
- Familiarity with project management tools such as ClickUp, Asana, Monday.com, or Trello.
- Experience creating SOPs and improving administrative workflows.
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
